Chief of Staff, School of Medicine & Health Affairs
Number of Vacancies
06 - School of Medicine
H0601-Deans Office Medicine
Essential Functions (Job Duties)
The Chief of Staff provides leadership and oversight to the School of Medicine in the areas of facilities planning and maintenance, and administrative support to the Office of the Vice President for Health Affairs and Dean of the School of Medicine, and Offices of the Vice-Deans. The Chief of Staff serves as a member of the School of Medicine leadership team and reports directly to the Vice President of Health Affairs and Dean of the School of Medicine.
Oversees day-to-day operations and provides leadership to the administrative support staff in the Dean's Office and the facilities staff for the School of Medicine. Creates and cultivates a high performance work environment with a focus on exceptional customer service with clear expectations and accountability of support staff through coaching, counseling, annual performance reviews, continuous quality improvement, and training for professional growth and development throughout the year. Oversees recruitment initiatives and staff hiring. Ensure Compliance with Departmental Health and Safety policies and procedures.
Leads and plans projects, monitors and implements initiatives including but not limited to: retreats, strategic planning, chair and vice/associate dean searches, combined chairs meetings, leadership team meetings, and dean's cabinet meetings. Monitors performance metrics and outcome measures.
Represents the Vice President of Health Affairs and Dean of the School of Medicine at internal and external meetings and functions, when necessary. Acts as liaison with all internal and external constituents (i.e., department leadership, university and schools/college leadership, practice plan leadership, affiliate hospital leadership and community leaders, etc.) to advance strategic initiatives and operational goals. Briefs the Vice President of Health Affairs and Dean of the School of Medicine in advance of meetings and events as necessary. Travels with the Dean and Vice President of Health Affairs to meetings, conferences and special events, as required.
Develops and implements long and short-term plans and strategic objectives for the position's assigned portfolio that further the vision and mission of the University and School of Medicine. Assists in the development, planning and implementation of change management efforts to assure consistency, effective communication and efficiency in concert with the Dean of the School of Medicine and the Vice President of Health Affairs. Oversees or creates presentations, drafts correspondence and articles as required. Other duties as assigned.
Oversight of the annual expenditure budget for the School of Medicine Facilities and Support Services. Develops revenue and expense projections, strategies and goals. Approves expenditures and ensures compliance with university and regulatory policies and procedures in an administrative leadership capacity. Ensures appropriate budget tracking on a monthly basis.
Performs other duties as assigned.
Education: Bachelor's degree
Bachelor's degree in Health Administration, Business or related field. A combination of education and experience will be considered. Master's degree preferred
Experience: Expert (established subject matter expert, 7+ years experience)
7-10 years' progressively responsible experience, in a complex organization, preferably an academic health care environment. Previous supervisor experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Must be highly organized with strong planning and time management skills, able to prioritize and delegate work, provide clear direction and manage workflow. Learn quickly and adapt easily to changing situations Strong mentoring and coaching skills. Ability to train staff and develop subordinate skills. Ability to foster teamwork among staff members
Demonstrated ability to interact with the highest levels of the external environment with professionalism, discretion and extraordinary attention to detail. Can interact with all levels of University personnel, practice plans, hospital and other business partner leadership confidently. Outstanding verbal and written communication, editing skills and political acumen. Able to effectively present information one-on-one or groups. Able to write clear and concise documents, and can interpret written information.
Computer Skills: Highly proficient with Microsoft Office and conducting internet and hard copy research.
Highly motivated, organized individual with ability to maintain discretion and confidentiality in a highly collaborative work environment.
Flexibility concerning travel and schedule demands of the position, including willingness to work early mornings, evenings and weekends.
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Is this position reposted?
Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.
Instructions for submitting your application:
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