Chief of Staff and Assistant/Associate Vice President

Apply now Job no:533500
Work type:Officer of Administration
Location:Portland, OR
Categories:Administrative/Professional, Administrative/Office Support, Executive/Management/Director, Planning/Project Management

Department: UO Portland Office of the Vice President
Appointment Type and Duration: Regular, Ongoing
Salary: $130,000 - $160,000 per year
Compensation Band: OS-OA12-Fiscal Year 2023-2024
FTE: 1.0

April 1, 2024; position open until filled

Initial application review will begin 4/1/24. Applications received by this time will receive priority. Please attach a resume and cover letter with your application addressing your relevant skills and experience and why you are interested in this position.

The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, College of Education, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children’s Behavioral Health offers an undergraduate degree, a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers.

The Associate/Assistant Vice President and Chief of Staff (AVP/COS) reports directly to the Vice President for UO Portland and is a member of UO Portland’s senior staff. The AVP/COS works as a strategic partner to the VP for UO Portland to ensure operations, internal and external communication, connections with the Portland region, strategic planning, and execution of initiatives are successful.

The AVP/COS serves as a key advisor to the VP and works with the VP’s team to provide innovative and creative solutions to execute goals and objectives. The AVP/COS will also represent UO Portland as a member of the Chiefs of Staff meeting in coordination and collaboration with other campus offices.

The AVP/COS oversees and coordinates projects and initiatives, ensuring that projects align with strategic goals and are executed successfully, and assists in resolving issues and challenges.

The AVP/COS serves as a proxy for the VP, providing avenues for easy connection to the office and representing the VP at meetings and events, as needed.

The AVP/COS serves as a liaison for projects within and outside the VP for UO Portland’s portfolio and helps facilitate communication and collaboration across different parts of the Portland campus and the university.

The AVP/COS role requires a firm understanding of public policy, higher education policy, government affairs, and community relations.

This role has considerable responsibility in representing leadership, recommending best practices, and building partnerships internal and external to UO Portland. This position is expected to have and exhibit diplomacy and excellent delegation and communication skills. In addition, the AVP/COS will work with the VP’s senior staff to set a professional and collegial tone and establish and reinforce a culture of service, respect, and collaboration in all manners of function responsibility.

The AVP/COS joins the VP’s senior staff’s efforts to enhance and advance equity, inclusion, and diversity across all portfolios.

• Bachelor’s degree or equivalent combination of skills and experience.
• Five years of progressively responsible experience working in administration, project management, or related functions in a complex organization.

• Exceptional interpersonal skills and the ability to interact effectively with an organization's leadership, students, faculty and staff, and community and government agencies, including the ability to communicate and work collaboratively with individuals from diverse backgrounds and cultures.
• Outstanding communication skills and the ability to present to small and large groups.
• Demonstrated commitment to promoting and enhancing diversity, equity, inclusion and belonging.
• Ability to prioritize and manage multiple projects, shifting priorities, time-sensitive matters and strict deadlines.
• Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data.
• Demonstrated leadership ability to work across organizational lines and inspire the work of others.
• Ability to manage ongoing change in a dynamic organization, including analyzing problems, soliciting input and recommending possible solutions.
• A high level of professionalism, discretion, and confidentiality.

• Advanced degree in relevant field.
• Experience in higher education administration.
• Supervisory experience.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .