Cash and Stock Account Manager

University of North Carolina at Chapel Hill, United States

Updated: 17 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 09 Apr 2024

Posting Information
Posting Information


Department University Development Office-250100
Career Area Accounting/Finance/Auditing
Is this an internal only recruitment? No
Posting Open Date 03/26/2024
Application Deadline 04/09/2024
Position Type Permanent Staff (SHRA)
Position Title University Program Specialist - Journey
Salary Grade Equivalent GN11
Working Title Cash and Stock Account Manager
Position Number 00034707
Vacancy ID P018869
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday-Friday, 8:00am – 5:00pm
Occasional evenings and weekends.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $51,900 - $63,500
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
University Development’s purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.
Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization’s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.
Location, Location, Location 
* Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals. 
* Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH. 
Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs – https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/ 
Benefits: Explore the benefits of working at UNC-CH – Benefits and Leave – UNC Human Resources
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
Gift Services is responsible for depositing, recording, receipting, and acknowledging gifts of various types, including cash, credit card transactions, bank drafts, payroll deductions, publicly traded and closely held stocks, gifts-in-kind, pledges, and matching gifts according to CASE guidelines and Internal Revenue Service regulations and requirements.
The Cash and Stock Account Manager is responsible for several key areas of Gift Services. First, in accordance with State statute, this position is responsible for the daily gift deposit made to Bank of America. Other than Gift Services, the Cashier’s Office and Central Accounting are the only other University departments able to make true bank deposits. Gift Services is, by policy, the department authorized to make gift and gift-related deposits for all schools, units and affiliated foundations. This position would daily reconcile the batches prepared for deposit and handle the deposit via remote machine or at bank directly. Once deposit has been made and reconciled, this position would manage the deposit into PeopleSoft. A thorough understanding of PeopleSoft and accounting techniques is required.
This position is also responsible for reviewing and monitoring the activity in the Bank of America account. In addition to our daily deposit, other deposits and activity hit this account, such as cash wire gifts, ACH’s, direct deposits from our Wells Fargo brokerage account, bank draft deposits, fees, returned checks and charge-backs. This position shall monitor this account, work directly with the Director, Assistant Director or other staff member to identify and capture the activity in Davie as well as in PeopleSoft. The ability to research independently and understand gift and accounting rules is required.
This position is also responsible for monitoring the Gift Services brokerage account currently with Wells Fargo Advisers. This position will review the daily activity in the account, alert the Director or Assistant Director of stock gifts, authorized sales, research unknown stock transfers, as well as batch identified gifts, manage the sale information in Davie and also manage the Journal Entries required to properly capture the sale, fees and gains/losses in the Stock Holding Account. A thorough knowledge of PeopleSoft, gift and accounting rules is required.
Lastly, this position will manage the Adjustment Process in Davie. Adjustments to gifts in Davie are required when donors want to change the designation of their gift, an error is made during processing, a check is returned for insufficient funds, a payment was not applied to a pledge, to name a few. This position would manage these adjustments, understanding our adjustment policies and procedures. In cases when money is to move from one account to another, this position would ensure that this process was successful. If not, due to a system error or other reason, this position would research the problem and correct it, making sure the funds were placed in the correct account and documented.
A thorough understanding of CASE reporting standards and Internal Revenue Service rules related to charitable and non-charitable contributions is required ensuring that revenue is processed, recorded, and receipted properly.
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Candidates for this position should have a strong accounting background as well as be proficient in Microsoft Office, specifically Excel. Candidates should also be well organized, able to manage multiple priorities simultaneously, be able to work independently and as well as part of a team, have proven customer service skills and experience.
Preferred Qualifications, Competencies, and Experience
Preferred qualifications include experience with PeopleSoft Accounting System; experience at a higher education institution, prior experience in a fundraising setting.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Evening work occasionally, Weekend work occasionally
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/277320

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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