Cash and Stock Account Manager

Details

Posted: 28-Mar-24

Location: Chapel Hill, North Carolina

Salary: Open

Internal Number: 277320

Vacancy ID: P018869

Position Summary/Description:

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
Gift Services is responsible for depositing, recording, receipting, and acknowledging gifts of various types, including cash, credit card transactions, bank drafts, payroll deductions, publicly traded and closely held stocks, gifts-in-kind, pledges, and matching gifts according to CASE guidelines and Internal Revenue Service regulations and requirements.
The Cash and Stock Account Manager is responsible for several key areas of Gift Services. First, in accordance with State statute, this position is responsible for the daily gift deposit made to Bank of America. Other than Gift Services, the Cashier's Office and Central Accounting are the only other University departments able to make true bank deposits. Gift Services is, by policy, the department authorized to make gift and gift-related deposits for all schools, units and affiliated foundations. This position would daily reconcile the batches prepared for deposit and handle the deposit via remote machine or at bank directly. Once deposit has been made and reconciled, this position would manage the deposit into PeopleSoft. A thorough understanding of PeopleSoft and accounting techniques is required.
This position is also responsible for reviewing and monitoring the activity in the Bank of America account. In addition to our daily deposit, other deposits and activity hit this account, such as cash wire gifts, ACH's, direct deposits from our Wells Fargo brokerage account, bank draft deposits, fees, returned checks and charge-backs. This position shall monitor this account, work directly with the Director, Assistant Director or other staff member to identify and capture the activity in Davie as well as in PeopleSoft. The ability to research independently and understand gift and accounting rules is required.
This position is also responsible for monitoring the Gift Services brokerage account currently with Wells Fargo Advisers. This position will review the daily activity in the account, alert the Director or Assistant Director of stock gifts, authorized sales, research unknown stock transfers, as well as batch identified gifts, manage the sale information in Davie and also manage the Journal Entries required to properly capture the sale, fees and gains/losses in the Stock Holding Account. A thorough knowledge of PeopleSoft, gift and accounting rules is required.
Lastly, this position will manage the Adjustment Process in Davie. Adjustments to gifts in Davie are required when donors want to change the designation of their gift, an error is made during processing, a check is returned for insufficient funds, a payment was not applied to a pledge, to name a few. This position would manage these adjustments, understanding our adjustment policies and procedures. In cases when money is to move from one account to another, this position would ensure that this process was successful. If not, due to a system error or other reason, this position would research the problem and correct it, making sure the funds were placed in the correct account and documented.
A thorough understanding of CASE reporting standards and Internal Revenue Service rules related to charitable and non-charitable contributions is required ensuring that revenue is processed, recorded, and receipted properly.

Education and Experience:

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

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About The University of North Carolina at Chapel Hill
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.
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