Business Services Assistant

This position will assist the Sr. Financial Manager/Research Administrator with general business operations of the Lyda Hill Institute for Human Resilience and the Veterans Health and Trauma Clinic (VHTC), which is a part of the Institute. The Institute conducts research on mental health, disasters, first responders support, secondary trauma and trauma recovery and also operates the VHTC, an innovative behavioral health care clinic providing specialized services to address the mental health needs of individuals and families in our military and civilian communities.  Job duties of this position include administrative, fiscal, and human resources responsibilities and involve analytical skills and personal accountability.

Who We Are:

The University of Colorado Colorado Springs (UCCS)  is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs   (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report   as one of the top Best Places to Live in the U.S.

Job Duties:

• Provides human resources support such as: data input, development of job descriptions, posting and coordinating searches, facilitating hiring and onboarding processes for faculty, students, and staff of the Lyda Hill Institute for Human Resilience, and overseeing payroll functions  
• Assists with procurement functions
• Assists with travel arrangements and expense reports
• Administratively supports the operational functions of the Institute as needed
• Coordinates matters involving facilities, health and safety, information technology, human resources, and telecommunications
• Manages/maintains small office projects and initiatives
• Oversees the development and processing of procurement contracts
• Researches and interprets various business and campus-related regulations, guidelines, standards, information, policies, and processes
• Responds to staff, faculty, campus inquiries, providing guidance and recommendations
• Prepares written professional communications as necessary
• Other duties as assigned

Job Competencies:

The following knowledge base and skill sets are critical for this position:

• Ability to be comfortable, articulate, and professionally appropriate, yet sensitive, in working with the public (our research participants and clients), faculty, students, and staff
• Excellent written and verbal communication skills
• Ability to use critical thinking to analyze, evaluate, and solve problems
• Strong and positive interpersonal, teamwork, and customer service skills
• Excellent attention to detail; organized, diligent, and instinct to verify accuracy of work
• Proficient in use of Microsoft computer programs (Word, Excel and Powerpoint as a minimum) and internet technologies
• Ability to learn new computer systems with minimum training or supervision
• Ability to handle multiple tasks and interactions while maintaining a professional demeanor
• Professional demeanor and appearance
• Ability to make administrative/procedural decisions and judgments
• Ability to provide guidance, information, and technical advice to faculty, students, and staff
• Capable of working autonomously (motivated, self-directed, independent)

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $42,174 - $54,418

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services . Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado .

This position is dependent on the availability of external gift funding. 

Tentative Search Timeline:

• The potential dates for interviews with the search committee will be the week of August 16, 2021.
• The potential dates for interviews with the supervisor and appointing authority will be the week of August 23, 2021.
• The potential employee start date is mid-late September.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Minimum Qualifications:
Bachelor’s Degree conferred by date of hire with a minimum of one (1) year full-time professional administrative support experience or, without a Bachelor’s, at least five (5) years of cumulative full-time experience as demonstrated in the submitted resume with professional business processes such as budget/finance administration, contract and compliance oversight, human resources coordination.

Preferred Qualifications:

• Research/Sponsored program administrative support experience
• Administrative support experience in a higher education environment
• Greater than five (5) years’ experience in professional administrative support;
• Experience using PeopleSoft

Physical Requirement:

While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to move, and maneuver in confined spaces including moderate bending, moderate energy requirements, and fine motor skills. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.