Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are:

Student Affairs Finance provides financial support to the departments within the Division of Student Affairs.  This position will work specifically in the Department of Residence Life.  The Department of Residence Life is comprised of 70+ full-time staff and 475+ graduate and undergraduate student staff. They offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of the students who reside on campus. The Department of Residence Life has a diverse workplace where you can grow and feel a sense of belonging.  Additionally, we offer full health benefits, opportunities for professional development, flex schedules., wellness release time, and paid vacation days.

What we want:

We are looking for someone with a desire to assist the department of Residence Life succeed at their mission through good fiscal practices and use of online payment technologies. This position provides staff support and coordination of a variety of business activities including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals you then apply for this great opportunity!

What you need to know:

Salary Range:  $48,000 - $51,000 annually (based on education and experience)

Special Notes: Ability to work nights and periodic weekends as needed. 

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Four years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills.

• Planning and organizations skills.

• Knowledge of computerized database applications such as QuickBase or Microsoft Access.

• Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

• Bachelor’s degree in Accounting.

• Experience in an accounting environment.

Job Responsibilities

• Fiscal Activities - Composes standard and ad-hoc reports and business related correspondence. Reconciles, monitors, and prepares complex monthly and annual financial reports such as departmental professional development allocations; rent revenue recorded in StarRez, FAMIS, and Touchnet; plant accounts and facilities project tracking; utility usage and cost tracking; and White Creek accounts. With limited supervision, assists the Associate Director of Business Services in planning and directing the fiscal activities of the department as they relate to travel, accounts payable, and accounts receivable. Administers departmental staff appreciation movie ticket program. Coordinates annual fiscal year end closing activities and drafts new fiscal year plans with regard to travel and purchasing to include processing of encumbrances. Enters transactions and assists with monitoring budgets in the departmental accounting system to expedite account reconciliation. Reconciles Department credit card statements, logs, and receipts for Residence Life travel and payment card holders. Reconciles FAMIS support account statements to area budget spreadsheet entries.

• Accounts Payable/Accounts Receivable - Serves as the approver of vouchers and requisitions for the departmental fiscal accounts. Serves as a financial liaison with various units within University Financial Management Operations. Oversees departmental purchasing activities. Coordinates and manages copier contracts for the Department of Residence Life. Develops, monitors, and reports on budget activity and delegated spending authority limits for each departmental unit. Participates in the coordination of the inventory process by ensuring that items are added to inventory appropriately and in a timely manner. Investigates and proposes solutions to complex purchasing problems. Oversees and coordinates the Business Office’s office supply inventory and purchasing. Audits and approves cash handling activities for the department.

• Compliance - With limited supervision, coordinates and monitors our travel procedures and activities for Department staff.  Serves as a liaison with the University Travel Office. Interprets for, trains, and communicates with department staff regarding Department, University, and State policies and procedures as they relate to Travel, Accounts Payable, and Accounts Receivable. Manages maintenance of business files and provides them to Audit upon request.

• Administrative - Coordinates and audits personnel files. Configures, maintains, and updates departmental databases such as the QuickBase Personnel application or Conference Programmer.

• Development - Attends purchasing, finance, business administrators, and other training sessions as required or assigned. Serves on Department, Division, and University committees. Advances the philosophy of multiculturalism and actively promotes diversity. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.