Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M Engineering

Department

Tees Fiscal Office

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

Responsibilities:

Financial Management:

• Assists Business Administrator in the development of Center’s annual budget and coordinating annual fiscal year closing activities and with monitoring post-award spending on all grants and contracts.
• Assists Business Administrator with ensuring key personnel commitments on all projects have been met and all spending is within the guidelines of the project.
• Coordinates with Business Administrator and supports the planning, development, and implementation of the Center’s programs; assists the department’s leadership in developing and implementing the Center’s business plan.
• Assists with maintaining all Center business files according to System policies and regulations as well as University rules.
• Assists with preparing complex monthly reports for leadership for account review. Analyze reports and propose solutions.

Accounts Payable:

• Implements and coordinates purchasing activities for the Center, including preparing vouchers and requisitions as well as processing credit card orders.
• Monitor the Center’s expenditures and make projections; assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections.
• Oversee and allocate charges on the Center’s payment card and travel cards.
• Train staff and students on purchasing procedures.

Accounts Receivables:

• Oversee and coordinate all billing activities related to the Center and equipment; Manage incoming funds, including cash handling, payments, reimbursements, and gifts.
• Assist with collections and accounts on hold.

Travel:

• Assist and train staff on travel processes and procedures. Creates travel reports for staff and students and reviews unit business travel.

Human Resource/Payroll:

• Serves as a backup liaison with fiscal, payroll, and/or human resources. May assist in coordinating personnel activities of the unit and auditing personnel files.
• Acts as the backup liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and/or monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies, and procedures.
• Assists with Time and Effort reporting for the Center’s personnel; monitors to ensure compliance with System regulations.
• Trains staff on new and existing business procedures and interprets policies and regulations for staff.
• Assists and processes I-9s for incoming employees.

Other:

• Coordinate annual inventory certification process for the unit and records management of all files.
• Assists in coordinating tuition and fee posting for graduate students.
• Other duties as assigned.

What we need:

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience.

Work Location:

• RELLIS Campus – Bryan, TX.

About the TEES Fiscal Office

The TEES Fiscal Office is an employee centric department that provides support in budgets, banking & receivables, disbursements, procurement, property management, travel and other core business services to our stakeholders. We promote high standards of efficiency, integrity and customer satisfaction to ensure financial compliance and accountability for the agency’s funding.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.