Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M Transportation Institute

Department

Pavement & Materials Division

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society. (TTIs vision – goes on all positions)

 

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer. (HR vision – can add dept. vision if they have one if not only use TTI vision)

 

Our Work Environment

• Entrepreneurial culture

• Affiliation with Texas A&M University students and faculty

• Ability to work with nationally recognized experts

• Ability to help train the next generation of transportation professionals

• Premier office and research facilities and equipment

• Accredited laboratories and safety proving ground

• Outstanding research support services

• Hybrid work environment/telecommuting

• Flexible work hours

• Family friendly

• High staff retention rates

• Leadership development and wellness programs

• Data allowance and home office equipment reimbursements

• Relocation assistance (if eligible)

• Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know :

• This position has the flexibility of a hybrid remote option that can be discussed further during the interview process.

• The salary range for position is $45,000K - $60,000K. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary:

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

Essential Duties

• Reviews, approves, and provides back up for signing vouchers and requisitions. Reviews and audits reconciliations of accounts. Develops, monitors, and reports budget activity. Prepares complex monthly and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines.

• Reviews, approves, and provides back up for invoices, purchases, and travel expense reports.

• Manages payroll and payroll correction functions for the division.

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates fiscal activities. Proposes solutions to complex financial problems. Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities. Coordinates inventory process and maintenance of business files. Serves as a records management coordinator.

• May serve as a liaison with financial, payroll, and/or human resources. May coordinate personnel activities of the unit. Coordinates and audits personnel files, and reviews and approves leave requests.

• Assists with administration of contracts and grants. Prepares budgets for review by principal investigator(s). Develops complex financial and statistical analyses and summary reports. Composes routine correspondence. Recommends, implements and audits business procedures. Assists with administration of unit, program, or project.

• Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Other duties as assigned.

Required Education and Experience:

• Bachelor any equivalent combination of training and experience (HS diploma + 4 YOE).

• Three years related experience.

Preferred Education and Experience:

• Bachelor’s plus 1 year or 5 years of related work experience in general office, accounting, or personnel operations.

Knowledge, Skills and Abilities:

• A motivated and enthusiastic self-starter with proven ability to set priorities, manage multiple concurrent activities in a fast-paced environment with minimal supervision.

• Strong sense of internal and external customer service.

• Demonstrated skill and experience with the MS Office suite of programs. Proficiency using Word and Excel Tools.

• Strong problem solving and analytical skills. Ability to develop solutions for team productivity.

• Experience in TAMUS.

• Demonstrated expertise in the financial and operational management of sponsored research projects.

• Accounting skills.

• Proficiency in Canopy/FAMIS, Maestro.

• Excellent writing and verbal communications.

• Strong organizational skills which can be employed to individual work as well as to assist support other team members.

• Experience with enterprise financial systems. Ability to adapt quickly to specialized computer application and willingness to learn new systems and tools.

• Experience in supporting multiple research projects. Good judgment and sensitivity in handling and using confidential information

• Experience in general office operations.

• Experience in general human resources procedures.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

 

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.