Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Psychology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Psychology is engaged in research that falls into all five graduate areas of specialization:

• Behavioral and Cellular Neuroscience
• Clinical Psychology
• Cognition and Cognitive Neuroscience Psychology
• Industrial/Organizational Psychology
• Social & Personality Psychology

In addition to the Department of Psychology’s 5 areas of specialization, we have overlapping research interests that bridge traditional areas of psychology. These primary research themes include: Affective Science; Diversity Science; Neuroscience; Personality and Individual Differences. To learn more please visit our site at https://liberalarts.tamu.edu/psychology/research/

What we want

The Business Coordinator II, will provide support for a full range of business activities for the Department of Psychology including financial management, purchasing, accounts payable, and personnel functions requiring a broad general knowledge of business and human resource procedures. This position will liaison with the Office of the Vice President for Research (VPR), Sponsored Research Services (SRS), and principal investigators.The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience. Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Three years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills
• Demonstrated high attention to detail
• Strong interpersonal and organizational skills
• Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented
• Ability to build strong working relationships and a positive work environment
• Ability to multi-task and work cooperatively with others

Preferred Experience:

• Previous A&M experience

Preferred Knowledge, Skills, and Abilities:

• Experience with FAMIS, Workday and SSO

Responsibilities:

• Financial Management - Provide financial management and oversight of departmental accounts. Establish new accounts and support accounts. Maintain business files. Review, post, reconcile, and balance accounts. Investigate errors; recommend and take corrective action. Process DBRs and DCRs. Prepare monthly reports. Assist PI with contract and grant financial actions. Develop department processes related to budget activity on grants. Prepare quarterly reports and statements to PIs of department held account balances. Prepare working fund requests for research related participant payments. Review working fund procedures with faculty and students to ensure compliance. Monitor oversight of cash handling and conduct surprise cash handling audits. Process closing of working funds upon project completion. Process corrective account actions as deemed necessary by SRS. Compose complex unit business related correspondence and assist with specialized business activities. Serve as department liaison between VPR, SRS, and Financial Management Office (FMO).

• Payroll and Human Resources - Responsible for onboarding actions for new and continuing employees Responsible for research position hiring actions. Assist PIs with creation of position descriptions and updates. Process RPAs, posting requirements, and onboarding. Process EPA documents for all employees; faculty, staff, graduate student, and student workers. Responsible for payroll fund change actions, supplements, corrections, and cost sharing documents. Serve as a backup for monthly payroll processing and TimeTraq. Monitor and assist PIs with Time and Effort Reporting. Responsible for offboarding actions. Serve as HR Liaison.

• Purchasing and Accounts Payable - Responsible for research purchases and ordering actions. Prepare and process orders for research labs. Track orders and inform purchaser of status. Respond to inquiries from vendors and Procurement Services. Receive orders upon confirmation of receipt of goods and materials. Interpret University and system rules for purchases. Process all research related participant payments for grants. Serve as departmental backup approver and allocator for Aggiebuy documents. Serve as department liaison with Procurement Services.

• Department Payment Card and Card & Travel Cards - Responsible for payment and travel card administration. Issue and maintain payment and travel cards for research related purchases. Raise and lower credit limits on cards as necessary. Provide necessary documentation to purchaser for card purchases; vendor on hold, department credit card information sheet, etc. Audit receipts for compliance. Reallocate purchases and provide reconciled monthly credit card statements for review and approval. Communicate travel policies. Assist business travelers with processing of travel documents in CONCUR. Perform other duties assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Psychology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Psychology is engaged in research that falls into all five graduate areas of specialization:

• Behavioral and Cellular Neuroscience
• Clinical Psychology
• Cognition and Cognitive Neuroscience Psychology
• Industrial/Organizational Psychology
• Social & Personality Psychology

In addition to the Department of Psychology’s 5 areas of specialization, we have overlapping research interests that bridge traditional areas of psychology. These primary research themes include: Affective Science; Diversity Science; Neuroscience; Personality and Individual Differences. To learn more please visit our site at https://liberalarts.tamu.edu/psychology/research/

What we want

The Business Coordinator II, will provide support for a full range of business activities for the Department of Psychology including financial management, purchasing, accounts payable, and personnel functions requiring a broad general knowledge of business and human resource procedures. This position will liaison with the Office of the Vice President for Research (VPR), Sponsored Research Services (SRS), and principal investigators.The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience. Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Three years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills
• Demonstrated high attention to detail
• Strong interpersonal and organizational skills
• Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented
• Ability to build strong working relationships and a positive work environment
• Ability to multi-task and work cooperatively with others

Preferred Experience:

• Previous A&M experience

Preferred Knowledge, Skills, and Abilities:

• Experience with FAMIS, Workday and SSO

Responsibilities:

• Financial Management - Provide financial management and oversight of departmental accounts. Establish new accounts and support accounts. Maintain business files. Review, post, reconcile, and balance accounts. Investigate errors; recommend and take corrective action. Process DBRs and DCRs. Prepare monthly reports. Assist PI with contract and grant financial actions. Develop department processes related to budget activity on grants. Prepare quarterly reports and statements to PIs of department held account balances. Prepare working fund requests for research related participant payments. Review working fund procedures with faculty and students to ensure compliance. Monitor oversight of cash handling and conduct surprise cash handling audits. Process closing of working funds upon project completion. Process corrective account actions as deemed necessary by SRS. Compose complex unit business related correspondence and assist with specialized business activities. Serve as department liaison between VPR, SRS, and Financial Management Office (FMO).

• Payroll and Human Resources - Responsible for onboarding actions for new and continuing employees Responsible for research position hiring actions. Assist PIs with creation of position descriptions and updates. Process RPAs, posting requirements, and onboarding. Process EPA documents for all employees; faculty, staff, graduate student, and student workers. Responsible for payroll fund change actions, supplements, corrections, and cost sharing documents. Serve as a backup for monthly payroll processing and TimeTraq. Monitor and assist PIs with Time and Effort Reporting. Responsible for offboarding actions. Serve as HR Liaison.

• Purchasing and Accounts Payable - Responsible for research purchases and ordering actions. Prepare and process orders for research labs. Track orders and inform purchaser of status. Respond to inquiries from vendors and Procurement Services. Receive orders upon confirmation of receipt of goods and materials. Interpret University and system rules for purchases. Process all research related participant payments for grants. Serve as departmental backup approver and allocator for Aggiebuy documents. Serve as department liaison with Procurement Services.

• Department Payment Card and Card & Travel Cards - Responsible for payment and travel card administration. Issue and maintain payment and travel cards for research related purchases. Raise and lower credit limits on cards as necessary. Provide necessary documentation to purchaser for card purchases; vendor on hold, department credit card information sheet, etc. Audit receipts for compliance. Reallocate purchases and provide reconciled monthly credit card statements for review and approval. Communicate travel policies. Assist business travelers with processing of travel documents in CONCUR. Perform other duties assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.