Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M Transportation Institute

Department

Construction, Geotechnical, Structures Div

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

What you need to know

• Due to the nature of the duties for this position, the incumbent in this position will be required to report 100% in office. The position will be located in the Dwight Look Engineering Building on the main Texas A&M University campus in College Station.

• The salary range for position is $35,500-$45,000. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary

The Texas A&M Transportation Institute (TTI), Construction, Geotechnical and Structures Division and TTI’s Center for Railway Research seeks to hire a full-time Business Coordinator I for the College Station office. The position will be located in the Dwight Look Engineering Building on the main Texas A&M University campus in College Station. This position provides staff, program managers, and division head with support and coordination of a variety of business activities. The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties

• Prepares, reviews, and approves electronic documents including vouchers and requisitions. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports for division and center accounts. Provides input to policies and interprets policies and procedures. (20%)

• Coordinates annual fiscal year closing activities. Coordinates routine fiscal activities. Prepares documents and reports for year-end and new-year start-up activities. Prepares routine purchasing specifications and documents. Proposes solutions to routine financial problems. Implements and coordinates purchasing activities. (10%)

• Investigates errors on transactions and coordinates appropriate corrective action. Responds to routine inquiries from vendors and other business units or departments.  (5%)

• Coordinates division and center annual inventory certification process and maintenance of business files. (5%)

• Coordinates routine personnel activities. Serves as a liaison to financial, payroll, and human resources. Assists new employees in completing payroll, personnel, or other business documents.  (12%)

• Coordinates and prepares travel requests and reimbursements for division and center staff. Coordinates activities associated with conferences, continuing/ distance education, and communicates travel and other policies. (12%)

• Coordinates and prepares documents for monthly and bi-weekly payrolls. Ensures payroll correction functions for the division and center are made. Reviews timesheets and leave requests. Maintains and audits personnel files and annual leave/sick records.  (10%)

• Performs general office tasks, maintains business files, and assists with specialized business projects and activities. Disseminates routine business information to research staff. (10%)

• Submits tuition payments and non-resident tuition waivers. (4%)

• Oversees division vehicles including check out process. (4%)

• Composes division and center business-related correspondence. (2%)

• Coordinates with Human Resources to update division and center website (2%)

• May format research reports (varies, 2%)

• Performs other duties as assigned.  (2%)

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience (HS diploma + 4 YOE)

• Two years of related experience in general office, bookkeeping, or personnel operations.

Required Knowledge, Skills, and Abilities

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

• Organized with strong attention to detail.

• Ability to work independently.

Preferred Qualifications

• Experience with task management, and with the FAMIS accounting system and other University software systems, and TTI processes.

• Bachelor’s degree in business administration

Physical Requirements

• Ability to perform common office functions.

• Ability to frequently communicate with other individuals within the workplace.

• Ability to operate a computer and other office productivity machinery.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.