Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Architecture

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents and lives experiences . Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

 

Who we are

The School of Architecture’s Business Office provides customer service in areas of financial management. The office serves as a liaison between the faculty, staff and students of the School of Architecture and all financial entities across the Texas A&M University System.

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.  

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills. 

• Planning and organization skills.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Knowledge of TAMU programs: Aggiebuy, FAMIS, Concur, Workday, and I-Payment, Citibank

Essential Duties/Tasks

Procurement Card Reconciliation:

• Provide oversight for all areas involving the Procard.

• Coordinates reconciliation of all Procard transactions in the College, and the preparation of Procard logs for audit by Financial Management Operations.

• Serves as a point of contact for any questions about procards and promotes the use of the card throughout the college.

• Ensure that all university rules are being followed by the users, and that the purchases are within the allowed guidelines set forth by the university.

• Serve as the liaison between the College and FMO.

Scholarship Entry And Reconciliation Of Scholarship Accounts:

• Coordinates and enters all scholarships into the Compass system for the college.

• Organizes and maintains spreadsheets for each departments scholarship information.

• Serves as the point of contact and liaison between departments, college, and the scholarship office.

• Responsible for the reconciliation of the scholarship accounts.

Graduate Tuition Processing:

• Backup for entering and tracking all tuition payments and waivers for Graduate Assistants in the college, according to graduate appointment contracts.

• Also responsible for billing non-TAMU accounts for graduate tuition.

Foundation Deposit Processing:

• Serve as processor for all Foundation deposits received by the college to ensure that all funds received are processed in a timely manner.

• Maintain the Business Office check log and answer any questions about the deposit process.

• Ensure that all deposits are made in accordance with TAMF guidelines.

Account List Updates:

• Serve as the point of contact for maintaining the Business Office Account List.

• Updates include adding new accounts, updating any account changes, removing expired accounts, and maintaining the accountant responsible for each account.

Other Team Member Responsibilities:

• Work as a participating member of the Business Office team to enable the office to operate effectively, professionally, and efficiently.

• Strive to continually improve the communications in the unit within the College.

• Serve as a backup to other assigned areas in the business office.

• Make copies and answer phones as necessary.

• Perform other duties as assigned.

Why Texas A&M University? 

 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

 

For additional information on benefits Click here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.