Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance-Vet Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

 

Who we are

As part of the Division of Finance, we service the Veterinary Medical Teaching Hospital (VMTH) which includes the Small Animal Hospital http://vethospital.tamu.edu/small - animal - hospital and the Large Animal Hospital http://vethospital.tamu.edu/large - animal - hospital , both of which are dedicated to the total well-being and care of a pet throughout its lifetime.  

We Serve by:  

• Providing outstanding service to our stakeholders.  

• Facilitating best practices, including ensuring compliance with laws and regulations.  

• Enabling Texas A&M University to create and maintain a welcoming climate.

• Creating a culture of life-long learning and professional development within our division.  

• Engaging in responsible stewardship of financial and people resources in a sustainable manner.

We invite you to learn more about our division at https://finance.tamu.edu/index.html    

 

What we want

The Business Coordinator I, under general supervision, provides staff support and coordination of a variety of business activities within the Veterinary Medical Teaching Hospital requiring independent judgment, including reviewing and approving business documents and developing, monitoring, and reporting for accounting, purchasing, travel and accounts payable as directed by the Business Administrator..

 

What you need to know

Salary:  Compensation will be commensurate to selected hire’s experience.

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Work related experience with FAMIS, FMO Guidelines for Disbursement of Funds, CONCUR, Canopy and AggieBuy.

• Bachelor’s degree in accounting, Business Administration, or closely related field.

• Over two years of progressively responsible TAMU business office related experience.

• Experience in managing business finances and operations.

Essential Duties/Tasks:

Purchasing:

• Processes financial transactions by placing orders with vendors and entering purchasing requisitions into AggieBuy (Texas A&M’s purchasing system) or utilizing departmental credit cards.

• Serves as a liaison between vendors and FMO to setup vendors in the AggieBuy system Processes credit card reports to include appropriate allocations, itemizations, and the assigning of appropriate purchasing codes to purchases made on departmental credit cards.

• Ensures all state documentation for purchases has been obtained and complete prior to purchase.

• Ensures receiving of product is completed in AggieBuy and VMIS systems as appropriate and communicates with fellow team members when discrepancies are found so appropriate updates can be made.

• Makes recommendations to VMTH Finance Team Leadership regarding process improvements.

Customer Service:

• Responds to inquiries from hospital service area supervisors and serves as a liaison with Procurement Services, FMO, and Vendor Setup.

• Responds promptly to questions from hospital service areas regarding order status.

• Communicates effectively with hospital staff to ensure they are familiar with purchasing, payment card, and travel disbursement rules.

• Communicates with vendors regarding invoice payment statuses as needed. Participates in team training and assists with training student workers.

Accounts Payable:

• Enters invoices into the AggieBuy system for payments to vendors.

• Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate VMTH accounts as needed.

• Associates vendor invoices with the appropriate AggieBuy purchase order requests, service agreements, or master orders to meet matching requirements.

• Communicates A/P policies and procedures to VMTH personnel as needed.

Travel & Other Duties:

• Processes continuing education registration and travel requests (pre and post travel information).

• Assists hospital personnel with travel reports guidance. Communicates VMTH continuing education/travel policies and procedures to hospital staff.

• Serves as a liaison between FMO travel and VMTH personnel to correct any issues promptly.

• Performs other duties as assigned

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.