Business Associate II

Job Title

Business Associate II

Agency

Texas A&M Transportation Institute

Department

Construction, Geotechnical, Structures Div

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

What you need to know

• Due to the nature of the duties for this position, the incumbent in this position will be required to report 100% in office.

• This is an hourly paid position and the salary is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary

The Texas A&M Transportation Institute (TTI), Construction, Geotechnical and Structures Division and TTI’s Center for Railway Research seeks to hire a full-time Business Associate II for the College Station office. The position will be located on the main Texas A&M University campus. This position provides staff, program managers, and division head with support and coordination of a variety of business activities. This includes generating and reviewing business documents, and assisting in developing, monitoring, and reporting accounts and division and center budget data as directed by supervisor. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities

• Prepares purchasing documents. Enters, reviews, approves, and reconciles vouchers and requisitions. Monitors and reconciles accounts and monthly expenditures. Monitors and reconciles accounts. Assists with monitoring portions of budget. Prepares routine financial statements.  (20%)

• Serves as a liaison to financial, payroll, and human resources. Coordinates routine personnel activities. Assists new employees in completing payroll, personnel, or other business documents.  (15%)

• Coordinates and prepares travel requests and reimbursements for division and center staff. Coordinates activities associated with conferences, continuing/ distance education, and communicates travel and other policies. (15%)

• Coordinates and prepares documents for monthly and bi-weekly payrolls. Ensures payroll correction functions for the division are made. Reviews timesheets and leave requests. Maintains and audits personnel files and annual leave/sick records.  (10%)

• Performs general office tasks, maintains business files, and assists with specialized business projects and activities. Disseminates routine business information to research staff. (10%)

• Investigates errors on transactions and coordinates appropriate corrective action. Responds to routine inquiries from vendors and other business units or departments.  (5%)

• Prepares documents and reports for year-end and new-year start-up activities. Prepares routine purchasing specifications and documents. Coordinates division and center annual inventory certification. (5%)

• Prepares and reviews electronic documents. Monitors and reports on division and center budget activity. (4%)

• Submits tuition payments and non-resident tuition waivers. (4%)

• Oversees division vehicles including check out process. (4%)

• Composes division and center business-related correspondence. (2%)

• Coordinates with Human Resources to update division and center website (2%)

• May format research reports (varies, 2%)

• Performs other duties as assigned.  (2%)

Required Education and Experience

• High school diploma or equivalent combination of education and experience.

• Three years of related experience in general office, bookkeeping, or personnel operations.

Required Knowledge, Skills and Abilities

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

• Organized with strong attention to detail.

• Ability to work independently.

Preferred Education and Experience

• Bachelor’s in business administration

• Experience with task management, and with the FAMIS accounting system and other University software systems, and TTI processes

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.