Business Assistant I - Seasonal

Job Title

Business Assistant I - Seasonal

Agency

Texas A&M Forest Service

Department

Emergency Response Program

Proposed Minimum Salary

$17.00 hourly

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

****This is a seasonal, part-time position.****

The Business Assistant I, under supervision, provides administrative and fiscal support for functions within the Forest Resource Protection Planning and Preparedness Department.

Responsibilities:
-Perform routine business support duties:

1) Coordinate supply orders and make purchases

2) Make travel arrangements

3) Prepare and process travel vouchers, credit card vouchers, bill payment, etc.

4) Maintain appropriate administrative and programmatic records.

-Maintain thorough knowledge of agency policies and procedures and act as liaison for team members and programs to the Finance and Administration Division staff at Agency headquarters.

-Provide support and assistance to local, regional and statewide fire or emergency response efforts.

-Coordinate and review processing of FAMIS transactions, mileage reports, travel vouchers and purchase orders.

-Other duties as assigned.

This is a security-sensitive position.  The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations.  The individual is required to handle PHI in accordance with A&M System's policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time-frame after the individual's employment and on an as-needed basis thereafter.

Education and Experience:
Required Education : High school graduate of GED

Preferred Education : Associates Degree or equivalent in business or closely related field.

Required Experience : Minimum 1 year experience in general office and customer service or accounting and customer service.

Preferred Experience : 1+ years experience in general office and customer service or accounting and customer service.

Knowledge, Skills and Abilities:
Required Knowledge : Proficient knowledge in personal computers and Microsoft Office applications (Word, Excel, PowerPoint). Basic knowledge in budgeting, accounting and FAMIS/Canopy. Knowledgeable of TFS operations.

Required Skills : Sound judgement and attention to detail. Strong interpersonal skills.

Preferred Skills : Demonstrated planning and organizational skills.
Required Ability : Work independently. Multi-task and work cooperatively with others.

Registrations, Certifications and Licenses:

Required : Valid Texas Drivers license or ability to acquire one within 30 days of hire.

Applicant Instructions:

Resume and references are REQUIRED to be uploaded to application.   Certifications are preferred to be uploaded to the application.  Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section.  More than one document can be uploaded; just click the "Upload" button for each document.  Documents can only be loaded at this time and cannot be uploaded once the application is submitted.  If there are any issues uploading documents, please contact 979-458-6690.   Please check your spam folder in case more information is sent in regards to this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.