Business Administrator II

Job Title

Business Administrator II

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Division of Finance and Business Services provides a broad set of financial, analytical, budget, enrollment, and business services to the entire campus. The division aligns personnel and functions to provide customer-focused financial process improvements and standard financial and business processes across campus.  A part of the division, Academic Accounting & Business Services (AABS) has the honor to provide finance and business services to several units on campus including (but not limited to) Academic & Strategic Collaborations, Faculty Affairs, and Office of the Provost. We have over 50 departments within our service base, and we utilize a specialized, pooled team approach to meet the expanding needs of these growing units. AABS reports up to the Vice President & Deputy CFO with a customer service focus guiding us. We enjoy developing customer relationships and being innovative and strategic in everything we do. We are committed to supporting a positive, friendly working environment. To learn more about us please visit our website http://aabs.tamu.edu/

What we want

The Business Administrator II, under general supervision, is responsible for serving as a Strategic Partner and for managing the full range of business activities, including reviewing and approving business documents, developing, monitoring, and reporting accounts, budgets, and other quantitative data for assigned departments and/or divisions. Supervises a team of 2 to 3 Business Coordinators.

What you need to know

Salary:    Commensurate

Cover Letter & Resume: A cover letter and resume are strongly recommended

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Six years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Interpersonal and communication skills

• Planning and organizational skills

• Ability to multitask and work cooperatively with others

Preferred Qualifications:

• Ability to manage personal and team workloads to meet deadlines and maintain compliance

• Proven ability to lead others

• Excellent problem-solving skills

• Self-initiative and ability to think and work independently

• Advanced knowledge of FAMIS/Canopy, AggieBuy, and Concur

• Working knowledge of Laserfiche and Business Objects

• Advanced level of knowledge of MS Word and MS Excel

• Advanced knowledge of TAMU disbursement policies and procurement/contract rules

• Professional certification in business or accounting

Responsibilities:

Strategic Partner

• Serves as key contact with assigned departments and/or division to ensure relevant and timely response from AABS to customers’ accounting and budget questions

• Assists the AABS team in communicating with departments to resolve day-to-day processing challenges/issues that may arise

• Meets with the department head at least quarterly (often monthly) to discuss end of month financial reports, status of accounts and budgets, and other business-related issues

• Advises customers on purchasing decisions requiring strong working knowledge of TAMU delegation of authority, procurement rules, and contract review process

• Assists the department head and AABS Director of Accounting in the development of annual budget documents and fiscal year closing activities

• Manages/monitors financial transactions, including assigning costs to appropriate accounts and projects and creating/approving costing allocations, approving corrections, and initiating budget transfers

• Monitors and controls unit expenditures plan within budget guidelines.

• Maintains strong working knowledge of TAMU Purchasing and Travel Guidelines to ensure transaction compliance

• Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors.

• Maintains department chart of accounts (in FAMIS and Laserfiche) to meet department needs including advising department heads and liaisons on account/budget strategy and makes projections as appropriate

• May develop complex reports for assigned departments/division as needed

Leadership

• Supervises a team of Business Coordinators and manages the team’s workload

• Manages personnel activities including updating position descriptions, hiring, annual evaluations, corrective action plans, etc.

• Communicates with employees regarding personnel policies and procedures and identifies training needs

• Maintains solid knowledge of FAMIS/Canopy, Workday, Compass, JitBit, Laserfiche, and other systems used by AABS to assist direct reports with performing daily tasks and responsibilities.

• May provide training to AABS full time staff and student technicians as needed

• May oversee/lead a function or serve as a subject matter expert in one or more areas (Scholarships, Financial Aid, College Work Study, Education Abroad, external audits, E-office management, complex grants, and contracts)

• Participates in the AABS Strategic Partner working group to back-up other Strategic Partners and provides best practices/updates for other team members in order to create a consistent customer experience across all departments served by AABS

• Assists AABS Executive Director/Directors with planning, evaluating/monitoring/developing internal policies and procedures as needed

Customer Service

• Provides courteous, efficient, and timely customer service to the units serviced by AABS

• May assist AABS Director of Accounting with communication and distribution of information on guidelines and procedures pertaining to AABS processes and procedures through the weekly Accounting News Listserv emails or other appropriate channels

• Manages conflict among team member(s) and/or customers

• Uses discretion to determine when escalation to AABS Executive Director/Directors is needed

• Provides one-on-one/group training with AABS customers as requested

• May present at group training sessions

• Maintains a broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.