Business Administrator I

Position Title:
Business Administrator I

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree

Preferred Qualifications:
2+ years of office management experience
Experience working with billing systems.
Experience with account auditing and reconciliation, working with accounts. payable and credit card transactions.
Degree in accounting or related field.
Experience working with a Internal and External Stakeholders.

Job Description:

The College of Veterinary Medicine (CVM) is accepting applications for the Business Administrator I to provide Support to the Office of Research and Graduate Studies. The College has a significant research enterprise primarily associated with health of animals and humans. In this role, the qualified candidate will work heavily with a variety of research focused faculty and staff with administrative support, Research Program Support and Event Planning:

Administrative Support:

• Serve as Cost Center manager for the Office of Research and Graduate Studies
• Monthly Faculty Research meetings: Schedule, promote, secure speakers, create agenda
• Process department requests
• Run monthly reports

Research Program Support:

• Financial Reporting

• Release internal Call for Proposals, Proposal review, ranking, and award letters
• Participate in the training workshops and networking events for Faculty Research Development
• Support the Summer Scholar Research Program with securing of funds, tracking student data, documentation, travel, stipends and other scheduling.

Event Planning:

• Coordinate venue, food and registration for CVM Research Activities
• Outreach to grad students and postdocs to present and participate in college events
• Coordinate travel arrangements for guest speaker

Example of Duties

• Represents the department on business affairs and/or faculty affairs to the institution community.

• Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

• Prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

• Assists in establishing financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Manages day-to-day operational needs of a department.

• May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

• May supervise students.

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS807

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:
May 8, 2024

Posting Close Date:
May 22, 2024

Job Requisition Number:
R14618