Building Operations Coordinator

Job Summary:

Are you seeking a balance between professional growth and personal life? Join our team for a schedule starting at 30 and up to 40 hours weekly during peak semesters, with full benefits eligibility. Embrace the chance to have a flexible schedule while enjoying the security of full-time benefits.

If so, you can be the backbone of our thriving CU Anschutz Health and Wellness Center (CU AHWC) that adapts to your lifestyle without compromising on benefits and impact! We are seeking an enthusiastic Building Operations Coordinator who is passionate about providing top-notch support in building management and basic IT assistance, ensuring smooth operations that keep our center at the forefront of excellence. The ideal candidate will lift up to 50 lbs.

We welcome applicants from varying levels of experience, from one year of relevant to three years. We value growth and development; therefore, candidates hired in entry or intermediate level will have opportunities for natural progression.

In addition, to all the comprehensive benefits CU provides, we offer time to complete training courses in Skillsoft and CU-specific courses on LinkedIn, training courses ranging from Comp TIA certification and digital skills to project management. 

In recognition of hard work and dedication, we offer the flexibility of hybrid work, including one remote workday per week and additional remote days during lower activity periods.

As a vital member of our team, you will independently tackle challenges, juggle various tasks, and bring your problem-solving skills to the forefront. Your role is crucial in organizing and facilitating our diverse range of services - from customer assistance to logistical support for research activities, fitness initiates, and clinical and services. 

Key Responsibilities:

• Acts as representative for building maintenance and construction meetings, architects, vendors, other campus departments, and personnel performing services and activities in the Center.
• Oversees building access and compliance, including badge and key access, primary point of contact with the Badging Office and requestor for all center keys.
• Manages routine repair and maintenance requests with facilities for building in coordination with Fitness Center Facilities Supervisor, Clinic Business Manager, Campus & Community Program Manager, Weight Loss Program Manager and Director of Finance and Administration.
• Controls badge access for building for all AHWC department employees and other sponsored departments who lease space and operate out of the Center.
• Provide onsite support for customers, including new setup and configuration of Mac and PCs per OIT standards and client business needs.
• New employee technology onboarding
• Act as front desk liaison with the Front Desk Lead to troubleshoot any reception or administration concerns for Center.
• Offer tours of AHWC meeting space to campus partners, and provide logistical details for execution of events, including outlining the host's responsibility for event clean up.
• Basic troubleshooting hardware and software failure on workstations and laptops.
• Set up a workstation with monitors, docking station, and laptop.
• Set up a workstation with desktop and monitors.
• Reconnect Computers moved to new locations.
• Connecting and reconnecting a Cisco office phone.
• Coordinate with LAN Admin a new Employee Technology Onboarding.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 1 days per week based on business needs, and only after the first 90 days of employment. 

Why Join Us:

The CU Anschutz Health and Wellness Center resides within the School of Medicine at the University of Colorado Anschutz Medical Campus. The CU Anschutz Health and Wellness Center (CU AHWC) is an interdisciplinary center whose overarching goals are to have an impact on the campus while building towards sustainability. Either of these alone is insufficient. We strive to achieve both. Top researchers work side-by-side with clinicians to develop and deliver wellness and weight loss programs and work with patients, providers, students and trainees, employees, researchers to take these programs beyond the walls of the center into communities. The mission of the center is “to collaborate with campus partners to develop and deliver programs and services targeting physical activity, nutrition, and mental wellbeing that enhance the lives of people who come here.” 

The vision of the center is “a campus where wellness is a foundation of everything we do.” All endeavors at the center are focused on this vision. An integrated approach with a shared philosophy is core to the development of the center’s programs. These programs strive to involve every area of the business, including wellness clinic services, the fitness center, and the metabolic and demonstration kitchens. Without this integration, it is not possible to achieve the vision that catalyzed the development of the center. The center serves as a “learning lab” for creating a model of standard care for wellness centers that can be replicated and exported.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Level I:

• One (1) year of experience providing administrative, customer service and basic IT support.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

Level II:

• Two (2) years year of experience providing administrative, customer service and basic IT support.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

Level III:

• Three (3) years year of experience providing administrative, customer service and basic IT support.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in a University, medical, or non-profit administrative setting.
• Experience working with university event management, badging, and security systems.
• Current or previous University of Colorado experience.
• Project management and coordination experience.
• Experience managing complex facilities requests and building maintenance projects.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent critical thinking, problem-solving, and troubleshooting skills.
• Able to coordinate and resolve complex issues involving numerous stakeholders.
• Able to work independently as well as a member of a team.
• Able to thrive in an environment where competing priorities are common.
• Skilled in prioritizing, planning, working independently, and organizing work projects and assignments effectively and efficiently.
• Skilled in using independent judgment and discretion in deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

How to Apply:

For full consideration, please submit the following document(s):

1.     Curriculum vitae / Resume

2.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Jenna Stanford, [email protected]  

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by February 12th , 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting hourly rate (or hiring range ) for this position has been established as:

Level I: $18.00 - $20.14 per hour

Level II: $20.15 - $23.26 per hour

Level III: $23.27 - $26.99 per hour

The above hourly range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .