Budget Analyst

Details

Posted: 06-Jan-24

Location: Pomona, California

Type: Full-time

Salary: Open

Categories:

Academic/Faculty
Business/Finance

Internal Number: 4911508

Budget Analyst
Job No: 534693
Work Type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State University Employees Union - Unit 9
Job Classification: Administrative Analyst/Specialist - Non Exempt
Anticipated Hiring Amount: $3,518 - $4,900 per month
Work Hours: Monday - Friday 8:00am-5:00pm

THE DEPARTMENT
The College of Science dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy Departments, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES) and the Advising Center. At present, the College of Science has more than 4,300 undergraduate and graduate students, over 180 temporary faculty, approximately 125 tenure-line faculty and 40 staff members.

DUTIES AND RESPONSIBILITIES
Fiscal and Budgetary Management of Foundation and Research-Related Accounts

• Responsible for developing and implementing the fiscal and budgetary management process in the Dean's Office for all Foundation and Philanthropic accounts (auxiliary, grants/contracts) and for oversight of research-related and grant transactions using state accounts (e.g., startup, teacher-scholar awards, SPICE, etc.).
• Monitor accounts and analyze fund use to provide monthly finance reports to Dean/AD's and make recommendations for changes in spending if necessary.
• Interpret changes to existing Foundation and Philanthropic fiscal policies into college budget process.

Grants and Contracts

• Assist faculty and review budget submissions for grant proposals and contracts
• Assist faculty with tracking and reconciliation of funded grant/contract accounts; Initiate and/or track any grant-related documents (e.g., effort certification, ICR, cost share etc.)
• Provide Dean/AD's with information/reports related to research activities (e.g., analysis of FAD data, quarterly expenditures, etc.)
• Partner with the Office of Research and Sponsored Programs and Foundation to ensure compliance in all budget-related matters (CSU, Federal, State and Private sources).

Purchase Cards (P-Cards)

• Serve as the main point of contact for all P-Card purchases. Coordinate the college's p-card fiscal management process with all college stakeholders.
• Ensure that monthly P-Card statements in the college (state, foundation, and philanthropic) are properly reconciled before review by Dean/AD.
• Provide guidance and assistance to staff and faculty to ensure compliance with university P-Card policies.

Purchasing

• Purchase equipment, service and supplies as needed for dean's office and on behalf of faculty and staff in departments (e.g., startup equipment).
• Ensure purchases comply with funding source rules and adhere to ATI/IT requirements before placing order.
• Track orders and process for appropriate payment with Procurement. Provide status reports to Dean, AD's or Chairs as needed.

Other

• Serve as the back-up to senior budget analyst to process, track, and reconcile expenditures for state accounts.
• Attend appropriate training courses to remain up to date with policies, procedures, and systems at the university.

QUALIFICATIONS

• Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships.
Preferred Qualifications

• Proficiency using MS Office (Word, Excel) and other task-specific software (PeopleSoft financial, Tableau, etc.)

Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .
CSU Classification Salary Range
This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf .
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected] . For more information, go to Employment Notices .
Equal Employment Opportunity
Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.
Advertised: January 04, 2024 (9:00 AM) Pacific Daylight Time
Applications close: January 18, 2024 (11:55 PM)
To apply, visit https://careers.pageuppeople.com/873/po/en-us/job/534693/budget-analyst
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Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.
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