Department Description |
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Department Purpose The Vice Provost and Dean of UE and the Associate Vice Provosts are part of the Undergraduate Education’s Senior Management Group and are charged with a variety of tasks to improve student and faculty success. This position has regular access to confidential information and decisions and is expected to draft documents, research and assemble data, and prepare summaries related to management strategies and decisions. This position is part of 10 diverse operational/academic units in UE which are responsible for leadership in sustaining and improving the quality of undergraduate education and line responsibility for operation of 10 operational/campuswide academic units with 50 FTE and associated budgets, namely the Center for Educational Effectiveness, Academic Advising Enrichment, the University Honors Program, Summer Sessions, UC Davis Washington Center, the Center for Leadership Learning, First Year Seminars, Quarter at Aggie Square, the Undergraduate Research Center and the Writing Center. |
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Job Summary |
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Under general direction of the Undergraduate Education (UE) Associate Vice Provost and in collaboration with the Senior Executive Analyst who serves as the lead, provide business and operations support to the Office of Undergraduate Education and its units and programs. Provide direct analytical support to the Associate Vice Provost and the Executive Director of Summer Sessions. Manage executive’s electronic calendars, commit executives to action, determine priorities and resolve scheduling conflicts to keep calendars manageable. Communicate tactfully and diplomatically with diverse groups of individuals. Coordinate and schedule meetings with departmental staff, faculty, university officers, administrators, including individuals from other campuses, the Office of the President, and the general public. Research and collect relevant information and materials to ensure executives are properly briefed and prepared. Initiate follow-up actions and draft correspondence as needed. Maintain confidentiality and discretion in all areas. Manage projects for executives to ensure timely and accurate completion. Coordinate and manage special projects, reports, and meetings. Provide confidential administrative support for activities conducted by the VPUE and assist UE units in other duties as needed, such as participation in intra-office workgroups, meetings, & program support. Primary contact and resource for placing work orders and working with special services, facilities, and the lock shop. Execute transactional HR actions in campus systems on behalf of UE in coordination with leadership. Manage equipment inventory, record salvaged and missing equipment. Serve as Authorized Telecommunications Representative (ATR). Independently process financial transactions and purchase requests. Provide administrative and transactional support for staff recruitments and separation activities. Serve as UE Safety Officer. Position Information
PHYSICAL DEMANDS
WORK ENVIRONMENT
https://ucdavispolicy.ellucid.com/documents/view/271
QUALIFICATIONS
Required:
Minimum Education/Experience
Minimum Knowledge, Skills, and Abilities (KSA)
Preferred: Preferred Education/Experience
Preferred Knowledge, Skills, and Abilities (KSA)
SPECIAL REQUIREMENTS Background Check This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. Diversity, Equity, Inclusion and Belonging At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination . |
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