Assistant Director, Finance & Personnel

University of Maryland, United States

Updated: 30 days ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 102873
Title: Assistant Director
Functional Title: Assistant Director, Finance & Personnel
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: GRAD-Graduate School
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Assistant Director, Finance & Personnel (AD) is responsible for directing the daily management of the fiscal and personnel functions of Graduate School (GS). Supervising a Coordinator, Business Operations, the AD oversees the management of the financial and human resources needs of the unit; creates, implements and communicates new procedures/forms/information for more efficient and effective services to the GS and our constituents; and is responsible for the following:
  • Oversight of the GS’s accounts (state, DRIF, foundation and grant) ensuring accurate reconciliation and monthly reporting as well as transfers of campus commitments and cost-shares.
  • Oversight and approval of payroll and personnel matters, procurement, travel, grant management, and other business-related functions ensuring adherence to state and university policies.
  • Responsible for budget formulation, financial oversight/reporting, and operational support for the sub-offices within the GS (Graduate Diversity & Inclusion, Postdoctoral Affairs, Funding Opportunities, and Academic, Career, and Professional Development).
  • Manages the GS’s foundation accounts and works with the Manager, Fellowships on the use of foundation funds for fellowships and financial reporting of fellowship accounts.
  • Independently approves graduate assistant overload requests from campus academic units ensuring compliance and communicating issues/resolutions.
  • Responsible for all pre- and post-award activities for non-fellowship contracts and grants within the GS.
  • Corroborate with the Director, Finance & Administration on oversight of administrative and fiscal operations and acts on behalf of the Director during absences.


This position is exempt, regular, and eligible for a generous leave package which includes 22 days of Vacation Leave, 15 days of Sick Leave, 15 Holidays, and 3 Personal Days. A Summary of Benefits can be found here: https://pa-hrsuite-production.s3.amazonaws.com/1231/docs/2079811.pdf
Applicants must show proof of eligibility to work in the USA. No H1-B visa is offered for this position.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education:
  • Bachelor’s degree, preferably in business administration, finance, or a related field.


Experience:
  • At least 7 years of related higher-level professional experience, preferably in an institution of higher education, required, with the ability to understand and interpret university policies and procedures in the areas of finance, and human resources/payroll.
  • 2-4 years of direct supervisory experience.

Knowledge, Skills, and Abilities:
  • Working knowledge of accounting and business management theories, principles, and practices, including budgeting, auditing, and financial analysis.
  • Excellent customer service and communication skills (both oral and written) and ability to work with diverse populations, including faculty, staff, students, university officials, and other external agencies.
  • Leadership, collaboration, initiative, teamwork, prioritizing, and multitasking abilities.
  • Proficient in Microsoft Office Applications (Excel, Word, PowerPoint).
  • Ability to handle many complex tasks simultaneously, meet deadlines, solve problems, and make informed and independent decisions while tracking ongoing tasks.
Preferences:
Preferences:
  • Advanced degree.
  • Working experience in higher education, specifically at UMCP, is strongly preferred.
  • Experience with sponsored research administration policies and procedures
  • Preference may be given to applicants with demonstrated experience working with UMCP’s procurement, travel, and human resources policies and procedures.
  • Knowledge of institutions of higher education, preferably graduate programs.
  • Preference may be given to applicants with demonstrated experience working with systems such KFS, BPM, PHR, Concur, Workday, KR, SAS, SIS, Shellshop, etc.
Additional Certifications:
Additional Information:
The salary range for this position is $110-140k commensurate with experience level and qualifications of the candidate.
Job Risks Not Applicable to This Position
Physical Demands
This position is generally sedentary in nature. Must be able to move about campus to attend meetings; must be able to respond to unit questions in a timely fashion, particularly during peak times. Substantial movements (motions) of the wrists, hands, and/or fingers. Close visual acuity is required to perform activities such as preparing and analyzing data and figures; typing and viewing a computer screen; and extensive reading. Must have ability to speak as well as communicate in writing clearly.
Posting Date: 02/09/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 02/28/2024
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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