Advancement Administrative Assistant - Open Pool

Updated: about 22 hours ago
Location: Portland, OREGON
Deadline: ; Open until filled

Apply now Job no:531534
Work type:Classified Staff
Location:Eugene, OR, Portland, OR
Categories:Administrative/Office Support, Communications/Public Relations/Marketing, Development

Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 - $23.69 per hour
FTE: 1.0

Review of Applications Begins

Initial review begins on April 21, 2023; applications will continue to be reviewed as positions are available.

Special Instructions to Applicants

Please submit the following with your online application:
• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
• A resume of your educational and professional work experience.

Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

Position Summary

University Advancement is looking to recruit a pool of skilled administrative assistants. In this role, you will provide administrative support and coordination as a generalist within one of UA’s units or teams, supporting either a small group of individuals or a specific team. Administrative assistants play a crucial role in the success of the department’s mission.

If you are interested in a career in higher education, specifically in fundraising or external relations, this role is a great entry point and will give you the opportunity to build valuable skills. Administrative assistants will develop a comprehensive knowledge of the University of Oregon as well as its donors, alumni, and other stakeholders. In UA’s highly collaborative department, you will also have the opportunity to become familiar with multiple teams, front-line fundraisers, and other externally focused positions. You will build a knowledge of university policies, UO Foundation policies and procedures, and best practices to provide resources and coordinate activities for the individuals or team you support (including planning and executing events when needed).

In this role, you will need to be energized by change, highly organized, and adaptable. You will also need strong skills in providing customer service to colleagues, donors, alumni, and friends of the university from a variety of backgrounds. The ability to take appropriate initiative in prioritizing work as well as the ability to work successfully in a collaborative environment are also key skills needed in this position.

Administrative assistants in University Advancement typically work a hybrid schedule and are expected to be able to work in the office regularly, with some flexibility for remote work depending upon the specific position and responsibilities. Many positions will be located on the main University of Oregon campus in Eugene, but others may be located on the UO’s Portland campus once it opens.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Excellent organizational and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and meet deadlines.
• Ability to handle highly sensitive and/or confidential information.
• Strong customer service skills, including the ability to interact with high-level donors or constituents and act as a representative of the university.
• Ability to use Microsoft Word, Excel, PowerPoint, and Outlook (or similar software), and ability to use layout and design features.
• Ability to use a database, generate reports, and compile information about donors and prospects.
• Excellent written and interpersonal communication skills, including editing and attention to detail.
• Self-motivated, punctual, and reliable; organized and flexible.

Preferred Qualifications

• Experience with Advance or similar CRM platforms.
• Experience in a higher education setting.
• Experience in or knowledge of fundraising.
• Experience and comfort in working in a fast-paced, time-challenging environment.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at .

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