Adminsitrative Associate III (Student Affairs)

Job Title

Adminsitrative Associate III (Student Affairs)

Agency

Prairie View A&M University

Department

Office of Student Affairs

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Associate III works under general supervision and provides complex administrative support work. This position reports to the Associate Vice President for Student Affairs / Dean of Students.

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Responsibilities:

• Order office supplies and maintain inventory, track purchase orders, verify invoices and resolve billing problems and errors with vendors and/or accounting office; maintain accurate records of all purchased items; holds Procurement Card; maintain and reconcile monthly reports for the department, all transaction in accordance with the Procurement Card Program Policy; and maintain monthly review of statements of all account reconciliation.

• Coordinate the leave and travel activities and manage the records for the department including the Workday System and Concur; Department Administrator for leaves and review bi-weekly time sheet for student workers. Serve as Student Emergency Assistance Fund Administrator.

• Handle emails, phone calls, and walk in guests with care and determine best course of action for them; scan or read incoming materials in order to determine how and where they should be classified or filed; read and review all incoming correspondences including emails, letters, and job postings for appropriate routing. Maintain and coordinate the Dean of Students calendar

• Prepare various forms and requests for the department: leaves, travel arrangements, payroll adjustment, memos, and letters as needed; and generate posters and flyers for the department-sponsored programs and advertise/distribute campus-wide emails.

• Perform other job-related duties as assigned.

Required Education and Experience:

• High School or equivalent combination of education and experience.

• Three years of related experience in general office, accounting or personnel operations.

Preferred Education and Experience:

• Bachelor's degree.

• Five years of related experience.

Required Knowledge, Skills and Abilities:

• Ability to multitask and work cooperatively and collaboratively with staff colleagues, students, faculty and others.

• Excellent verbal and written communication skills.

• Computer applications and social media competency.

• Strong interpersonal, organizational, and customer services skills.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.