Administrative Specialist – University Relations and Marketing

Updated: 19 days ago
Location: Kansas City, KANSAS
Job Type: FullTime

Department
University Relations and Marketing


Job Posting Title
Administrative Specialist – University Relations and Marketing


Job Description

POSITION DESCRIPTION:

The administrative specialist reports to the chief communications officer and serves as the office manager performing various administrative, business operations and customer service duties according to established policies and procedures. This individual provides support for, and works collaboratively with, members of the University Relations and Marketing team. The role involves professional interaction with both internal and external clients. The administrative specialist may be asked to provide training and/or guidance to staff and students as needed.

MINIMUM QUALIFICATIONS: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree or higher or two plus years of office experience
  • Experience with event scheduling and/or meeting management
  • The ability to quickly master university digital and web-based business and personnel administrative systems
  • Excellent customer service and interpersonal skills
  • Detail-oriented and very organized
  • Proficiency with the Microsoft Office suite of applications
  • Ability to work independently and as part of a team
  • Strong communication skills
  • Experience in supervision, especially in working with student employees
  • Familiarity with social media platforms including Facebook, Instagram, Twitter and LinkedIn

APPOINTMENT DATE: February, 2021

SALARY: 15.06 per hour

BENEFITS: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

RESPONSIBILITIES:

  • Manage the front desk and primary point of contact for the office
  • Administer Workday processes for staff and student employees
  • Manage a complex operating budget including accounts payable and purchasing
  • Manage human resources-related processes including hiring, payroll and expense reimbursement
  • Generate office budget reports, student labor, and additional cost centers
  • Attend office and campus partner attended creative and production meetings and produce meeting minutes as necessary
  • Distribute university press releases via the Meltwater system
  • Manage and track CCO’s calendar
  • Manage the scheduling and productivity of student employees
  • Distribute and track all promotional items

REQUIRED APPLICATION DOCUMENTS:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Scott Cason

Email: sacason@fhsu.edu

Phone:785.628.4208

ABOUT HAYS, KS

Candidates will discover a locale where professional satisfaction and career achievement are paired with an optimal quality of life. Fort Hays State University is located in Hays, Kansas, a vibrant, growing community of over 20,000 that takes great pride in the University's presence. Hays is a celebration of historic and contemporary contrasts, evidenced in its frontier roots highlighted throughout the city and local museums and in its redeveloped downtown area where residents enjoy one-of-a-kind restaurants, unique shopping, and a vibrant arts scene. This community’s commitment to the future inspires Hays businesses to reinvest locally.

A welcoming and family-centered community, Hays offers premier healthcare services, a growing high-tech and retail business community, and excellent Pre-K and K–12 schools in both the private and public sectors. The City of Hays has long been known as a safe community, and the FHSU campus is recognized by the National Council for Home Safety and Security in 2018 as one of the Top 100 Safest College Campuses in America. For entertainment, recreation, education, employment, or simply for a comfortable place to live, residents of all ages will find in Hays the elements that contribute to a safe, enjoyable, and fulfilling lifestyle.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.



Department
University Relations and Marketing


Job Posting Title
Administrative Specialist – University Relations and Marketing


Job Description

POSITION DESCRIPTION:

The administrative specialist reports to the chief communications officer and serves as the office manager performing various administrative, business operations and customer service duties according to established policies and procedures. This individual provides support for, and works collaboratively with, members of the University Relations and Marketing team. The role involves professional interaction with both internal and external clients. The administrative specialist may be asked to provide training and/or guidance to staff and students as needed.

MINIMUM QUALIFICATIONS: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree or higher or two plus years of office experience
  • Experience with event scheduling and/or meeting management
  • The ability to quickly master university digital and web-based business and personnel administrative systems
  • Excellent customer service and interpersonal skills
  • Detail-oriented and very organized
  • Proficiency with the Microsoft Office suite of applications
  • Ability to work independently and as part of a team
  • Strong communication skills
  • Experience in supervision, especially in working with student employees
  • Familiarity with social media platforms including Facebook, Instagram, Twitter and LinkedIn

APPOINTMENT DATE: February, 2021

SALARY: 15.06 per hour

BENEFITS: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

RESPONSIBILITIES:

  • Manage the front desk and primary point of contact for the office
  • Administer Workday processes for staff and student employees
  • Manage a complex operating budget including accounts payable and purchasing
  • Manage human resources-related processes including hiring, payroll and expense reimbursement
  • Generate office budget reports, student labor, and additional cost centers
  • Attend office and campus partner attended creative and production meetings and produce meeting minutes as necessary
  • Distribute university press releases via the Meltwater system
  • Manage and track CCO’s calendar
  • Manage the scheduling and productivity of student employees
  • Distribute and track all promotional items

REQUIRED APPLICATION DOCUMENTS:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Scott Cason

Email: sacason@fhsu.edu

Phone:785.628.4208

ABOUT HAYS, KS

Candidates will discover a locale where professional satisfaction and career achievement are paired with an optimal quality of life. Fort Hays State University is located in Hays, Kansas, a vibrant, growing community of over 20,000 that takes great pride in the University's presence. Hays is a celebration of historic and contemporary contrasts, evidenced in its frontier roots highlighted throughout the city and local museums and in its redeveloped downtown area where residents enjoy one-of-a-kind restaurants, unique shopping, and a vibrant arts scene. This community’s commitment to the future inspires Hays businesses to reinvest locally.

A welcoming and family-centered community, Hays offers premier healthcare services, a growing high-tech and retail business community, and excellent Pre-K and K–12 schools in both the private and public sectors. The City of Hays has long been known as a safe community, and the FHSU campus is recognized by the National Council for Home Safety and Security in 2018 as one of the Top 100 Safest College Campuses in America. For entertainment, recreation, education, employment, or simply for a comfortable place to live, residents of all ages will find in Hays the elements that contribute to a safe, enjoyable, and fulfilling lifestyle.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.


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