Administrative Specialist

100592BR

Campus: Tempe

Administrative Specialist

Job Description

Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University.

Job Family

Clerical & Admin Support

Department Name

Az Ctr Medieval/Renais Studies

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 per year

Close Date

03-May-2024-EXTENDED

Essential Duties

• Coordinates, arranges and manages the travel for the directors, staff and speakers at ACMRS
• Manages or assists in the management of the directors' calendars
• Coordinates or assists in coordinating the center's events, including arranging equipment and catering; sending invitations and managing RSVPs
• Compiles, prepares and maintains background material related to meetings, events, and travel; coordinated and tracks follow-up
• Independently composes correspondence on a variety of subjects requiring judgement, originality, and knowledge of issues involved
• Provides back-up to other staff in the office

Minimum Qualifications

Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of University policies and procedures
• Experience in a wide variety of administrative functions including calendaring, scheduling, and work processing
• Experience in dealing with a wide range of topics, including confidential and sensitive information
• Experience in using tact and diplomacy and in maintaining effective working relationships
• Evidence of effective communications

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting
• Use office equipment including a desktop computer 
• Lift up to 20 pounds
• Clearly communicate to perform essential duties 
• Ability to work both independently or within a complex structured team
• Work form general instructions on standard job duties and specific directions/instructions on new assignments
• Exercise judgement within defined procedures and practices to determine appropriate action

Department Statement

The Arizona Center for Medieval and Renaissance Studies is a research center based at Arizona State University that enables and promotes the most expansive, creative and daring scholarship in premodern studies.

Our mission is to enable and promote the most expansive, creative, and daring scholarship in medieval and renaissance studies. We do this not only by fostering a vibrant intellectual community for the faculty at our three universities, but also by publishing forward-looking, vanguard research through our in-house press.  ACMRS promotes work that is historically grounded and theoretically expansive, with the aim of advancing dialogues that reach into the present moment and point us to different, more inclusive, futures.

We develop projects that explore complex topics in an accessible manner so as to reach as wide an audience as possible.  In keeping wit the ASU charter, we believe that our success in realizing this vision for pre-modern scholarship should be judged not by whom we exclude, but whom we include, and how they succeed.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.