Administrative & Fiscal Coordinator

William and Mary, United States

Updated: 7 days ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime
Deadline: 24 Apr 2024

Position Information
Position Information


Position Number 00348W
Position Title Administrative & Fiscal Coordinator
Employment Category Full Time Operational
Location William & Mary
Department 3H7000 IT
Unit Mission Statement
William & Mary Information Technology (W&M IT) provides a reliable, flexible and secure technological environment that enables swift and skilled solutions for rapidly changing needs to advance teaching, learning, research, student success and operational efficiency. By developing and nurturing meaningful relationships and collaborations on campus and beyond, W&M IT engages, inspires and empowers community members to achieve their goals. We develop expertise, promote self-service and encourage experimentation while working to drive relevant and sustainable change.
Position Summary
Reporting to the Director of IT Business Services, the Administrative & Fiscal Coordinator assists with managing all administrative support for the business and financial functions for a department of approximately 110 employees. Primary responsibilities include but are not limited to:
  • Serves as liaison between department supervisors, senior unit leadership, and university Human Resources for recruiting staffing/position changes, and salary actions.
  • Manages all department paperwork required for student employment.
  • Creates purchase orders, processes payments makes travel arrangements, and creates journal vouchers for employees and the department.
  • Enters and reviews all campus-wide procurement activities for IT approval.
  • Maintains the calendars for senior IT leadership and schedules meetings, events, etc.


This position is only open to current William & Mary and VIMS employees.
Conditions of Employment
  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
  • Information Security: This position requires administrative access to the university’s information systems and/or sensitive College data. The incumbent is expected to be aware of and adhere to the Information Security policies of the university as well as all applicable federal, state, and local laws. Additionally, the incumbent is expected to follow information security best practices applicable to their job and to pursue information security and awareness opportunities when possible.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position
Position Term 12 month - Continuing
Position Months Faculty or Staff: 12 month
Required Qualifications
  • High school diploma or equivalent.
  • Working knowledge of general office practices and procedures, including customer service techniques.
  • Knowledge of procurement of goods and services.
  • Experience in an office environment performing administrative support or customer service functions that includes experience with scheduling.
  • Experience with office productivity tools including Microsoft Office: Word, Excel, PowerPoint, Outlook, and multiple internet browsers.
  • Demonstrated ability to effectively organize, prioritize, and navigate multiple competing priorities in a fast-paced environment, providing a high level of attention to detail and accuracy.
Preferred Qualifications
  • Post-secondary education such as an associate’s or bachelor’s degree or the equivalent combination of education, training, and or experience.
  • Experience with complex scheduling for events such as staff meetings or retreats.
  • Experience working in higher education, preferably in fiscal administration.
  • Experience working with W&M systems such as Banner, Qlik, PeopleAdmin, America to Go, Jaggaer/BuyWM and ChromeRiver.
  • Familiarity or experience with W&M employment/hiring practices and procedures.
  • Experience successfully maintaining group calendars, web pages, and distribution lists.
  • Experience with Virginia’s small purchase charge card program & Voyager fuel card system.
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range $45,000 to $48,000 commensurate with experience.
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range U06
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 04/17/2024
Review Begin Date
Job Close Date 04/24/2024
Open Until Filled No
Special Application Instructions
This position is only open to current William & Mary and VIMS employees.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Similar Positions