Administrative Coordinator, Office of the President

Job Title

Administrative Coordinator, Office of the President

Agency

Texas A&M University - San Antonio

Department

Office Of The President

Proposed Minimum Salary

$3,042.67 monthly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Under the general supervision of the Director of Communications and Operations, this position provides assistance in the day-to-day operations of the Office of the President, in three primary areas: general administrative support, University events support, and supervising student staff.

Compensation for this position will start at $36,512.

Roles and Responsibilities:

General Administrative Support – 40%

The Administrative Coordinator is responsible for the efficient and professional operation of the reception area of the office and will maintain a high degree of professionalism and discretion, as well as provide exceptional customer service to internal partners and guests.

• Provide business operations and administrative support to assigned program areas.

• Applies and interprets, and/or assists in implementing operating practices. Develops administrative and technical procedures relevant to program areas supported.

• Implement and maintain project plans and timelines, communications and schedules.

• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Responds to, or routes to an appropriate staff member, all emails, phone calls and inquiries received.

• Maintain and monitor office supply inventory levels and place orders as needed.

• Assist the Director of Communications and Operations in providing direction for student workers.

• As needed, provide executive support to the Chief of Staff.

• Special projects and other duties relevant to the position will be assigned as needed.

• Maintaining editorial calendar for social media channels associated with Office of the President

University Events Support – 35%

Support the University Events Manager as needed, including with:

• Planning and advance preparation for major University events

• Business operational support for ordering, purchasing, and reconciling expenses related to University events

• As needed and schedule permitting, assist with set-up and execution of events

Supervision – 25%

Support the Director of Communications and Operations as needed supervising student workers, including with:

• Managing student timecards and scheduling.

• Assisting with Office of the President correspondence, as assigned

• Assisting with maintaining Office of the President website content

• Assisting with maintaining Office of the President social media calendar.

Required Education and Experience:

• Bachelor’s degree in Business, Communications, or English

• Three years of directly relevant experience.

Preferred Education and Experience:

• Experience working in a public higher education setting

• Previous experience with maintaining social media accounts on behalf of a business or organization

• Previous experience with event planning and coordination

Knowledge, Skills and Abilities:

• Strong organizational, time management and leadership skills

• Very strong communication skills

• Ability to multi-task, work under pressure, and meet deadlines

• Ability to work effectively, cooperatively, and diplomatically with students, staff, committees, and the public

• Aptitude for accuracy and detail

• Strong interpersonal skills

APPLICATION PROCESS:

Please make sure to provide the following documents:

• Application

• Cover Letter to include two professional references

• Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.  If you have issues with adding documents with your application, please contact HR at 210-784-2058.

Summary of Employee Benefits

https://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2020.pdf

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.