Administrative Coordinator II

Unleash YOUR Potential With Us 

As a next-generation public research institute and Forbes-ranked top employer in Florida, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve. 

The Opportunity: 

The Administrative Coordinator II position provides overall management of the Department of Chemistry administrative and student support services and assists the Chair in all aspects of managing the department.

Responsibilities:

• Assist Chair with Administrative Functions. Responsible for correspondence from the department and chair, such as thank you and employment verification letters. Reporting: gather data, complete internal and external reports, assist with accreditation reporting. Faculty Excellence: assist with all faculty administrative requirements, including reporting, forms, assignments, changes, ADIs, and annual evaluations.

• Overall management of the Department of Chemistry administrative and student support services. This includes ensuring managing staff in the administrative and student support areas.

• Event coordination, maintaining calendars for shared spaces, and scheduling department/faculty meetings. Events include grad student/faculty welcome in the Fall, Awards banquet in the Spring, ACS events when the national meeting is in town, Southeast Chairs Conference, and more. Coordinate items for visitors – parking passes, meal tickets, and room reservations. Record minutes of faculty meetings and distribute to faculty.

• Facilitate the local services associated with hiring faculty and staff that are not provided by the HR Business Center. This includes developing an interview schedule, making arrangements, and maintaining documents for the Chair.

• Key orders, office purchase orders (Amazon, Staples), and create FedEx Labels for the department. Submit work orders for maintenance as needed. Maintain occupancy records of PSB, assign and coordinate cleaning out offices as needed. Submit minor projects and major work orders as needed. Submit work orders for maintenance and cleaning requests.

• Maintain department website and social media pages with up-to-date information.

• Serve as IT Liaison and submit telecommunication requests, this includes submitting requests for quotes and purchase of computers, laptops, monitors, etc. for anyone in the department. As well as submitting IT requests to fix such items.

Minimum Qualifications: 

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications:

• Previous experience managing office activities, establishing priorities and deadlines, and assigning work.

• Previous experience performing non-routine and advanced administrative support duties.

Additional Application Materials Required: 

In addition to application, please submit a resume and cover letter. Also, list three (3) references with contact information, at least two (2) of whom are current/previous supervisors.

Special Instructions to the Applicants: 

This position will be fully on-site at UCF.

Are Benefits Important to You? 

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, go to the UCF Employee Benefits page click here . 

Who Are We? 

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins. 

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Department

College of Sciences (COS) - Department of Chemistry

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm

Type of Appointment

Regular

Expected Salary

$42,367.00 to Negotiable

Job Posting End Date

02-07-2024-12-00-AM

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.