Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Sea Grant Administration And Program

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are  

The Texas Sea Grant College Program is dedicated to the understanding, wise use and stewardship of the state’s coastal and marine resources. It is part of a network of 34 university-based programs in coastal and Great Lakes states that operate as a partnership between the state governments and the National Oceanic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce. Texas Sea Grant is located at Texas A&M University and is part of the Division of Research. Texas Sea Grant focuses on three primary, interconnected activities: research, outreach and education. To learn more about us, please visit our website http://texasseagrant.org/ .

What We Want  

TheTexas Sea Grant College Program is seeking an Administrative Coordinator II who will work under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. The preferred candidate will have a working knowledge of Workday, Concur, Canopy, FAMIS. AggieBuy. Have the ability to cultivate and maintain professional working relationships with people of diverse backgrounds. 

What You Need To Know  

Special Note: A cover letter and resume are strongly recommended, and contact information for three professional references. You may upload them on the application under the CV/Resume section. 

Salary: Compensation will be commensurate to selected hire’s experience.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Education and Experience:

• More than three years of office administration.
• Administrative support in higher education.

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of Workday, Concur, Canopy, FAMIS. AggieBuy.
• Ability to cultivate and maintain professional working relationships with people of diverse background.

Responsibilities

• Office Administration-Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget. Attends meetings or committees on behalf of supervisor. Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs. Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

• Administrative Support and Event Coordination-Plans and coordinates meetings, seminars, and other special events. Sorts and distribute incoming mail. Coordinate publication and merchandise requests for mailout. Assists with annual reporting.

• Inventory Control and Equipment Maintenance-Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Assists with the annual certification of the department inventory. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.