Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Bush School DC Teaching Site

Proposed Minimum Salary

Commensurate

Job Location

Washington, District of Columbia

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Bush School of Government and Public Service, https://bush.tamu.edu , was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers.

What we want

In August of 2020, Texas A&M University opened a teaching site in Washington, D.C., just blocks from the White House. Our inaugural program features The Bush School of Government and Public Service, with plans for participation by other schools and colleges down the road. We're seeking an Administrative Coordinator II, to coordinate administrative support for the TAMU Washington D.C. Teaching Site. This position supports the Office of the Assistant Vice President & Chief Operating Officer, Executive Assistant, faculty, and staff which necessitates the exercise of discretion and independent judgement with respect to matters of confidentiality and significance. This position will train, evaluate & supervise others and requires occasional travel to different work sites/spaces or meeting locations within the Washington D.C. Teaching Site with periodic work outside standard business hours including nights and weekends.

What you need to know :

Location: This position is located in Washington D.C.

Salary: Compensation will be commensurate with the selected candidate's education and/or experience.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Strong interpersonal, planning, and organizational skills with excellent verbal and written communication skills.

Preferred Qualifications:

• Knowledge of Microsoft Word, Excel, Access and PowerPoint applications
• More than three years of experience in office administration.
• Bachelor's degree.

Responsibilities:

• Administrative Support - Provides administrative support for the Office of the Assistant Vice President & Chief Operating Officer, Executive Assistant, faculty, and staff. This includes scheduling, calendar management, preparing meeting agendas and minutes, conducting availability polls for meetings, language program tracking and support, mail merges, and facilitating coordination with new TAMU programs and employees based in DC. Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget. May serve as the office manager. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.  Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Coordinates office records retention and maintains office references and resources materials.  Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

• Event and Reception Support - Provides support for events and receptions. This includes ordering and arranging non-catered meals for both internal and external meetings, extending a warm welcome to visitors and event participants, and addressing VIP requirements. Provides occasional support outside regular business hours, mainly during weekday evenings.

• Report Preparation - Prepares and reviews operational and special reports using TAMU systems (e.g., Concur travel reports, payment authorization forms, AggieBuy) and MS Office Suite programs and may perform other duties as assigned.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.