Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Dean Of College Of Architecture

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning and visualization. The planning, design and construction of the world’s buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment.  To learn more about the College of Architecture, please visit us at https://arch.tamu.edu

What we want

The Administrative Coordinator II, provides direct support to the Department Head and coordinates administrative support for the Department of Visualization. Provides guidance and training for other departmental staff.The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgement and initiative
• Ability to multi-task and work cooperatively with others

Responsibilities:

• Departmental Administrative Coordination - Provides direct administrative support for the Department Head and coordinates administrative support operations for the department. Serve as the office manager. Attends meetings or committees on behalf of the Department Head and or Associate Department Heads. Evaluates and develops procedures and methods for process improvement, administrative changes, or new initiatives. Participates in the planning and execution of administrative operations. Coordinates and monitors actions items, projects, and assignments. Resolves complex and highly sensitive confidential administrative matters. Coordinates administrative assistance to department standing committees. Keeps Department Head schedule and coordinates his travel plans. 

• Supervision - Establishes goals and objectives of administrative operations. Plans and determines work priorities for departmental staff. Supervises assigned staff and students. Develops and approves schedules, priorities, and standards for achieving goals. Evaluates and trains departmental staff and students. Develops methods and procedures to maintain workflow and productivity.

• Logistical & Fiscal Support - Plans and coordinates logistical and administrative support for events, meetings, and other special departmental functions. Attends meetings, and coordinates and monitors administrative action items assigned to the department. Monitors the departmental fiscal accounts. Approves and provides account numbers for purchases. Maintains the departmental policies and procedures manual and ensuring compliance with College and University rules and procedures. Coordinates office records retention. Coordinates the maintenance of office reference and resource materials. Frequently adapts, combines or makes improvements to services, processes or programs.

• Faculty Managements - Coordinates faculty searches, hiring process, promotion & tenure process, annual reviews, and annual reports concerning faculty.

• Industry Relations - Coordinates departmental representation in the annual SIGGRAPH conference. Coordinates the biannual meetings of the Visualization Industry Partners and Visualization Industries Fair. Coordinates industry relations events for Visualization related research groups to include the Institute for Applied Creativity, the Live Lab and TIEL. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.