Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Workforce Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator II works under general supervision and coordinates administrative support for the Manufacturing Workforce Initiatives program to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Develops, monitors, evaluates, and ensures adherence to office procedures. May assist in the development of budget.
• Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries. Prepares and reviews operational and special reports.
• Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Assists with troubleshooting Concur travel requests and expense reports.
• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
• Serves as point-person / liaison for programs computer and technology needs; conducts research as needed for meeting briefings and other special events; maintains centralized electronic files for program.
• Serves as the initial point of contact for customers and guests of Manufacturing Workforce Initiatives team. Evaluates incoming mail, correspondence, and inquiries, and distributes to appropriate individuals.
• Responsible for coordination and follow through of maintenance issues and coordinates with building proctor, as needed.
• Performs special analyses and project summaries. Assists in the preparation and maintenance of budgets and other documents. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
• Responsible for coordinating space inventory and computer inventory with direct supervisor.
• Coordinates specialized program communications and marketing materials.
• Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support.
• Train and evaluate the work of student assistants. Assigns tasks and evaluates job progress.
• Assists with the maintenance and retention of office files and records.
• Performs other duties as assigned.

What we need:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

What is helpful:

• Administrative support experience within a unit / department / division in higher education.
• Strong decision-making, problem solving skills/reasoning.

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Strong interpersonal and communication skills.
• Planning and organization skills.

Work Location:

• Main Campus – College Station, TX.

About Workforce Development

The Workforce Development Division of Texas A&M Engineering will be the premier provider of programs, conferences, professional development, and educational opportunities to prepare experts, employees and advocates for STEM-related fields. The Workforce Development Division has six programs: Spark! PK-12 Engineering Education Outreach, Nuclear Power Institute, Engineering Academies, TEES EDGE Professional Education, Regional Divisions, Conference Planning Services. Through these programs, the division creates and coordinates opportunities worldwide to hone expertise among engineering professionals and train or retrain those interested in emerging engineering fields while concurrently engaging with PK-collegiate educators and students to encourage future engineers.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.