Administrative Coordinator II - School of Law

Position Summary
This position is responsible for a broad range of high-level administrative duties in support of the Office of Student Life and must exercise sound judgment in decision-making, have an ability to establish priorities in completing work assignments, exercise confidentiality, and gain a broad and deep understanding of the law school and its culture. The Office of Student Life Coordinator manages the day-to-day demands of the office, assists with special projects and events, and works closely with students, faculty and staff.

Job Description

Primary Duties & Responsibilities

• Manages daily office operations for the Office of Student of Life. Serves as the first point of contact by welcoming visitors and maintaining a welcoming environment. Provices excellent customer service by promptly responding to in-person inquiries, emails and phone calls. Orders supplies and manages the office procard. Manages and updates student and alumni records and information dissemination process. Provides administrative support to Office of Student Life staff and adjunct faculty.
• Supports student publications by consulting with student editors on the publication process, maintaining copyright permission files, monitoring annual budget expenditures, supporting the writing competitions and maintaining subscription lists, invoice and payment records.
• Develops and updates Office of Student Life communications including the website and the weekly newsletter.
• Schedules make-up classes and review sessions and works with other law school departments to maintain an accurate calendar of events.
• Works with the Registrars to administer exams  .
• Assists with special events and projects including Orientation, Intersession, student organization events and Commencement.
• Performs other duties as assigned.

Working Conditions

• This position occupies a work station in the Office of Student Life in the Law School, Anheuser-Busch Hall, Suite 210. 
• Light physical demands, such as during exam period or when working in the file room (no heavy lifting required).

Preferred Qualifications

• College Degree.
• Prior experience in a university setting working with students.
• Computer experience (Access, student information systems).
• Supervisory experience.
• Exceptional organizational skills, with ability to discharge and execute multiple responsibilities.
• Capacity to work independently and exercise sound judgment.
• Excellent customer service, interpersonal, and oral/written communication skills.
• Ability to serve and work with diverse constituencies.
• Familiarity and understanding of FERPA.
• Ability to maintain confidentiality.
• Superior supervisory skills.
• Experience with Microsoft Office products. 

Required Qualifications

• High school diploma or equivalent high school certification.
• Five years of relevant experience.
• Computer experience (particularly MS Word and Excel).
• Data entry experience.

Grade
G08-H

Salary Range
$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.