Administrative Coordinator II in the Industry Relations Office

Job Title

Administrative Coordinator II in the Industry Relations Office

Agency

Texas A&M University

Department

Construction Science

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are 

Established in 1946, the Texas A&M University Department of Construction Science has led the way in excellence of construction in higher education. As part of Texas A&M School of Architecture both graduate and undergraduate programs were among the first in the nation to be accredited by the American Council for Construction Education (ACCE). With approximately 1,100 undergraduate and 40 graduate students, our department continues to lead the way as one of finest programs of construction education in the nation. We challenge our students, staff and faculty to maintain such standards and we are delighted to have those join us, who can help us in our pursuits. Learn more about us by visiting our website at https://www.arch.tamu.edu/cosc/about/ .

What we want 

The Administrative Coordinator II, in the Industry Relations Office is responsible for providing direct administrative support to the Industry Relations Coordinator (Director), and the faculty and students in the department. This position is responsible for maintaining files and records for Construction Industry Advisory Council (CIAC) memberships, and internship agreements. Scheduling, planning, and directing all major industry related events including, but not limited to: career fairs, meetings, field trips, banquet, company days, and tailgates.

What you need to know 

Salary: Compensation will be commensurate to selected hire’s experience.  

Cover Letter/Resume : A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Professional knowledge in Microsoft Office in and/or google docs.

Preferred Qualifications:

• Ability to coordinate meetings, seminars, and other special events and provide on-site support.

• Ability to coordinate the maintenance of files and records.

• Planning and organization skills.

Essential Duties/Tasks:

• CIAC Events Coordination- Coordinates the scheduling, planning, and directing all major industry related events including, but not limited to, career fairs, meetings, travel, field trips, banquets, company days, and tailgates. Develops event budgets and assists with account reconciliation. Monitors event planning timelines and provides updates to managers. Facilitates event communication and registration procedures to faculty, staff, students, and community partners. Maintains files and records for Construction Industry Advisory Council (CIAC) memberships, and internship agreements.

• Liaison for CIAC and Students- Serves as the liaison for Student Internships for 300 plus undergraduate and graduate students. Provides direct administrative support to the Industry Relations Coordinator (Director). Answers daily emails and phone calls from students and CIAC members, and future CIAC members. Coordinates the processing of internship paperwork, invoicing, and master internship agreements. Ensures adherence to CIAC procedures regarding membership agreements, invoicing, and other financial matters.

• Other Department Events Assistance- Assists with coordinating other Departmental Events.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.