Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.  To learn more, please visit our website https://vetmed.tamu.edu/  

What we want

The Administrative Coordinator I under general supervision to provide support and assist management in the coordination of support activities in the Veterinary Medical Teaching Hospital and provides administrative support for the Small and Large Animal Hospital Assistant Directors. Serves as a liaison between supervisor and Human Resource Office to ensure that the processes of hiring, progressive discipline, promotions, and terminations are done in a timely manner.

What you need to know

Compensation will be commensurate to selected hire’s experience.

Other Requirements and Factors: May be required or asked to work during scheduled University holidays, weekends, and after-hours. Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Ability to multitask and work cooperatively with others.

• Interpersonal and Communication skills.

• Planning and organization skills.

Preferred Qualifications:

• Working in a higher education setting

Responsibilities:

• Administrative Support: Assist the Large and Small Animal Hospital Assistant Directors with the coordination of daily office support activities and administrative interactions. This includes: Works with the Human Resources Team to: update position descriptions, assist with requests to create new and/or reclassify position description, schedule interviews, request Reference Check, enter hiring request in Laserfiche with required hiring documents. Evaluates office procedures and ensures that employees are consistently adhering to them. Provide technical information regarding administrative procedures, services, and/or programs. Researches and analyzes administrative requirements for specific programs or projects. Responds to inquiries and interprets rules, regulations, policies, and procedures.​Assists with implementing management or operating procedures; develop new procedures as needed. Maintains Staff Policy and procedure manual. Monitors compliance with policies and procedures. Schedules career ladder timelines and benchmarks. Provides occasional backup support during supervisor’s absence. Acts as backup for animal bites and Infection Prevention Coordinator responsibilities. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Scheduling Support: Maintains office schedules and appointments. Assists the Large and Small Assistant Hospital Directors and admin staff with the coordination and planning of meetings, appointments, interviews, training, Hospital Certification and Accreditations and other events. Coordinates and schedules orientation for Ross University students, St. George students, and Blinn Veterinary Technology students including the scheduling of facilities, equipment and food. May coordinate travel arrangements and prepare itineraries.

• Record Support: Creates and submits purchase orders to the Hospital Purchasing Department. Verifies purchase orders, repair orders, travel and leave forms and other documents that have been turned in for accuracy and completion prior to sending to the appropriate departments. Communicates and resolves any non-routine purchases order matters that may come up with the Hospital Purchasing Department.. Maintains purchase orders, repair orders, travel and leave forms and other document files. Coordinates the maintenance of files, records, office supplies, or equipment. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.