Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Aggie Honor System Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Aggie Honor System Office serves as a centralized organization established to educate students, faculty, and staff about the Aggie Code of Honor, respond to potential academic misconduct by Texas A&M students, and facilitate remediation efforts for students found responsible for violations of the Aggie Code of Honor. The Aggie Honor System Office serves as an invaluable resource to the Texas A&M University Community.  Our office provides exceptional service and is committed to the University Core Values; excellence, integrity, leadership, loyalty, respect, and selfless service.  For more information, please visit our website: https://aggiehonor.tamu.edu .

What we want

The Aggie Honor System Office (AHSO) is seeking  an Administrative Coordinator I who will be responsible for providing excellent administrative support to the Aggie Honor System Office.  The ideal worker for this position will have excellent customer service skills, the ability to multi-task, and will have a strong attention to detail. The AHSO seeks an individual who is resourceful, organized, and has prioritization skills. The highly dependable Administrative Coordinator for the AHSO will have a knowledge of Excel spreadsheet, Word, and Adobe, with some event-planning experience. This person will plan and provide logistical and administrative support for meetings and hearings. Serves as the primary administrative contact for the office. Assists in resolving complex, highly sensitive, and confidential administrative matters.

What you need to know

Salary: $39,000.00

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications:

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, database, presentation, and word processing software programs.
• Interpersonal and communication skills and ability to plan and organize effectively. 
• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Bachelor's degree.
• Related experience in office administration, scheduling, and event planning.
• Experience working with college students and/or faculty members.
• Professional experience in higher education.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent presentation skills.
• Advanced proficiency in word processing, spreadsheet, and database programs.
• Strong organizational and time management skills.
• Advanced knowledge of academic integrity principles.
• Ability to think analytically to solve problems effectively.

Essential Duties/Tasks:

Administrative Support - Provides administrative support to the Director.  Serves as primary phone and email support to stakeholders. Monitors and evaluates the influx of information and disseminates as appropriate.  Communicates appropriate AHSO policies and procedures and serves as resource.

Processing and Event Support - Performs advanced word processing, desktop publishing, and data management activities. Coordinates the scheduling of appointments and meetings, seminars, and other special events.  Coordinates and organizes equipment and supply inventory for office and staff. Provides routine administrative support to staff; letters, memos, forms, manuscripts, reports, tables, calendar management.

Design - Designs, edits, and puts in final form information brochures, pamphlets, reports and online resources for faculty, staff, and students.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

I n structions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.