Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Agrilife Research

Department

Dean's Office Staff

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

• Works under direction and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.

• First point of contact at receptionist desk. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Verifies, processes, and reviews forms, reports, and other documents.
• Assists coordinating logistics for meetings, workshops, and other special events.
• Maintains inventory of office and break room supplies and equipment.
• Orders business cards, nametags, office apparel.
• Serves as liaison for departmental equipment and service contracts, ex. shredding services, coffee services, copier.
• May participate in hiring and training other support staff.
• Supervises student worker(s).
• Serves as the College of Agriculture and Life Sciences Qualtrics Brand Ambassador Contact.
• Serves as point person for University Business Permits.
• Responsible for Office Keys.
• Responsible for Procard and related expenses. Uploads receipts, 5W forms, etc., into Concur.
• Assist with the shared [email protected] email mailbox.
• Maintains computer inventory spreadsheet.
• Receives, sorts, logs, and routes mail efficiently and obtains required signatures for correct processing.
• Responsible for onboarding and offboarding employees in the AgriLife People Directory.
• Update Dean’s Office websites.
• Works with Texas A&M AgriLife Marketing and Communications team to promote the College of Agriculture and Life Sciences on social media sites.
• Serves as Dean’s Office point person for the AED: Automated External Defibrillator.
• Assist the Assistant to Executive Associate Dean as needed.
• Monitors compliance with policies and procedures.
• Monitors project timelines and identifies issues.
• Coordinates office records retention and maintains office references and resources materials.
• Plans and coordinates meetings, seminars, and other special events – to include development of budget.
• Recommends guidelines, policies, rules, and regulations.
• Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Other related duties as assigned.

Required Education and Experience:
-Bachelor's degree or equivalent combination of education and experience plus an additional two (2) years of related experience.

Required Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, database, and presentation applications.
-Ability to multitask and work cooperatively with others.

-Interpersonal and communication skills.

-Planning and organization skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.