Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Student Activities

Proposed Minimum Salary

$3,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are
The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. To learn more, please visit https://studentactivities.tamu.edu/ . Clarification about our position titles can be found at http://tx.ag/Positions .

What we want
The Administrative Coordinator I is responsible for supporting the Executive Assistant and serves as the department’s lead receptionist, which includes supervising and managing project intake and distribution amongst the Front Desk Student Staff. This position is responsible for supporting the administration and programs relating to the facility management of the department, and may also include the hiring, training and supervision of 6-8 student employees who support the operations of the department. The selected candidate will subscribe to and support our commitment to all perspectives and talents as stated above. If this description appeals to you, then apply for this great opportunity!

What you need to know
Starting Salary: $36,000/year

Professional Development: $800/year for professional development opportunities and conference attendance

Cover Letter/Resumé: A cover letter and resumé are strongly recommended. You may upload these documents on the application under CV/Resume.

Position details: May supervise Student Assistants (6-8)

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of related experience in office administration

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Commitment to university’s and department’s core values

• Ability to multi-task and work cooperatively with others

Preferred Qualifications:

• Knowledge of student organizations, activities, programming, and administration

• Certified Administrative Professional (CAP)

Essential Duties/Tasks

• Customer Service - Oversees customer service and front desk reception efforts for the department.  Responsible for the intake processes of departmental forms, documents, and mail.

• Facility Rentals and Reservations - Oversees and approves reservations, rental and associated billing of meeting space, office space, storage space and equipment for semester and daily use by department staff, student organizations, and outside university departments. Manages room and equipment usage through the Event Management System (EMS) which includes 71 hours per week of assignable meeting times. Exercises conflict management and problem solving skills for this process.

• Facility Administration/Maintenance - Coordinates and tracks maintenance checks, repairs, equipment orders, and work orders including communication with custodial and/or maintenance staff. Coordinates with Telecommunications on necessary phone or network changes, orders, and repairs.

• Facility Access Control - Serves as the primary keyless access administrator for the department, as well as oversees the physical key distribution and tracking system.

• Inventory Control - Supports the property and facilities inventory tracking and reporting processes which include, but are not limited to, annual property scanning and reporting, facility occupancy updates, and managing surplus transfers to/from Texas A&M Logistics. Other duties as assigned. Participates on university, division, and department committees and task forces.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.