Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Prairie View A&M University

Department

College Of Agriculture, Food & Natural Resources

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Coordinator I, operate under general supervision, overseeing and executing administrative operations. This role involves crafting materials and coordinating special events. With a focus on organizational efficiency, this position supports various administrative functions, providing critical assistance to facilitate seamless operations.

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Responsibilities:

• Participate in planning and executing administrative operations, interpreting and implementing management policies for training and compliance matters, and refining administrative procedures. 

• Oversee hiring, training, and supervision of support staff, ensuring efficient office functions and coordinating tasks for student workers. 

• Coordinates with the CAFNR HR team on the entrance and exit process of new and existing employees (i.e. onboarding, mentorship programs, surveys, etc.)

• Coordinates with the IISC team on flyers and materials needed for announcements and events planned by the team.

• Offer comprehensive administrative support to the Assistant Director, including report preparation, travel coordination, calendar management, and facilitating office logistics. 

• Coordinate meetings, seminars, and special events, ensuring effective communication and logistical arrangements while providing on-site support.

• Works directly with the department lead, coordinators, and training specialist to facilitate, prepare, and set up events, meetings, and seminars being held by the team.

• Handles the procurement process and purchases for the department from initiation to process end.

• Participates and assists in college-wide events, activities, and committees.

• Performs other duties inclusive as deemed necessary.

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience in office administration, communication, and event planning.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Ability to cultivate and maintain professional working relationships with people from various backgrounds.

• Strong verbal and written communication skills.

• Strong organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Special Requirements:

Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency instead of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.