Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

History

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu

What We Want

The Administrative Coordinator I will participate in the planning and execution of administrative operations, monitor office procedures, and train student workers and support staff. In addition, the Administrative Coordinator I will develop, evaluate, and ensure adherence to office procedures. This position will review documents for their supervisor, as well as attend meetings or committees on behalf of said supervisor. The selected candidate will also make recommendations for process improvements, administrative changes, or new initiatives. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Salary Range: Compensation will be commensurate to selected hire's experience.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, database, and presentation applications

• Ability to multitask and work cooperatively with others

• Strong verbal and written communication skills

• Strong interpersonal and organizational skills

• Planning and organizational skills

• Ability to work with sensitive information and maintain confidentiality

Preferred Education and Experience:

• TAMU experience 

• Website maintenance

• ASTRA/Compass Systems

Responsibilities:

• Administrative Support – History Department: Participates in the planning and execution of administrative operations. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Performs special analyses and project summaries. Coordinates meetings, seminars, and other special events and may provide on-site support. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Prepares printed materials. Trains student workers and support staff.

• Administrative Support – Associate Department Head – Course Scheduling: Tracks undergraduate curriculum schedules to assure courses are taught at least once every three years. Collects, organizes, and submits requests for courses each semester and prepares course rotation spreadsheets for final course request submission. Enters schedules in ASTRA system. Interacts with other university offices for classroom scheduling and resolution of conflicts. Adjust schedules, rooms, assignments, and enrollments as needed. Coordinates, creates, and maintains a physical course schedule and faculty and graduate student’s office hours for departmental use. Confers with academic advisors on matters related to scheduling.

• Administrative Support – Market and Communications: Coordinates with the Marketing and Communications team at the department and college level to assist with maintenance and updates of department website. Develops content for department website calendar and digital signage in GLAS. Uploads and oversees delivery of content to digital signage in GLAS. Develops and distributes event flyers to be used on social media, website, and university calendar.

• Event Planning: Assists in planning of special events and coordination of logistical arrangements and performs other duties as assigned.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

Instructions to Applicants:Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.