Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Aerospace Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Administrative Coordinator I provides administrative support to the Department Head and the Chief of Administrative Staff to process daily, periodic and long-term administrative matters dealing with academic and research related issues. Provides administrative support to the Graduate Student Advisor Team to process daily, periodic and long-term administrative matters dealing with academic advising.

Responsibilities:

• Provides administrative support to the Department Head and the Chief of Administrative staff to process daily, periodic and long-term administrative matters dealing with academic and research related issues.
• Coordinates annual departmental scholarship process including the annual scholarship banquet.
• Provides clerical support to departmental administration as needed.
• Answer and screen telephone calls.
• Organizes department celebrations
• Assists the DH and Chief of Administrative staff with building renovation execution
• Coordinates and manages department’s graduate fellowships; enters grad fellowship awards in SPARTA
• Coordinates event planning for Grad Invitational, recruitment event for highly competitive prospective graduate students (Feb.)
• Oversees TA training eligibility (i.e. English Language Proficiency), assignment, completion, and compliance in fall and spring semesters
• Contact for annual surveys (e.g. Doctoral Characteristics, NSF/NIH Survey of Grads & Post Docs); coordination of graduated/employed by list for surveys
• Coordinates room reservations, e.g. for student organization meetings, defenses, etc.
• Maintains database of alumni emails
• Other duties as assigned

Required Education:

Bachelor's degree or equivalent combination of education and experience.

Required Experience:

Two years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, surveys, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.
• Preferred experience with TAMU system travel.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.