Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Engineering Technology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

Coordinates various complex and confidential administrative support duties for the Manufacturing and Mechanical Engineering Technology (MMET) Program, as well as several named research laboratories. Trains and evaluates the work of student employees, assigns tasks and evaluates job progress, coordinates administrative activities and services relating to office procedures, special analyses, project summaries and/or compliance functions, serves as a primary information source on office support methods and processes, promotes communications between functional areas and outside units, provides guidance on preferred presentation of office communications and other materials, assists in the resolution of complex, highly sensitive and confidential administrative matters, analyzes requirements for project initiatives and coordinates and monitors action items. This individual also plans and coordinates logistical and administrative support for events, meetings, specialized activities, projects, long-term initiatives or new programs and serves as the personal assistant to the MMET Program Coordinator, as well as providing administrative support for other teaching and research faculty in that program.

Responsibilities:

• Handles various complex administrative support duties for the MMET undergraduate and research programs. Regulates flow of visitors arriving to meet with faculty and serves as the first point of contact with all students, parents, and visitors to the MMET program on a daily basis
• Coordinates and completes complex reports, e,g, ABET assessment reports and surveys, faculty load, faculty progress/annual review reports, course schedules, meeting agendas/minutes, etc.
• Coordination of paperwork/documents required for hiring of graduate assistants and student workers for MMET program for submission to the business office for scheduling and processing.
• Monitors and recommends changes in office procedures to eliminate duplication of effort and to streamline flow of operations
• Plans and provides logistical and administrative support for special events, faculty meetings, Industry Advisory Committee meetings and other special functions for the department and industry.
• Prepares presentations and communication materials.
• Administration of the MMET Program's resources to include facilities, audio/visual equipment, etc. Prepares and submits travel-related documents for the MMET faculty in the Concur E-Travel System.
• Other administrative/clerical duties as needed.
• Serves as liaison between MMET faculty with other program areas, department, college, and industry partners.

What we need:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience. Preferred experience within TAMU System in an administrative/clerical capacity

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database and presentation applications.
• Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.
• Advanced Microsoft Office and Visio skills.

Work Location:

• Main Campus – College Station, TX.

About Department of Engineering Technology and Industrial Distribution

The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.