Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Dean Of Veterinary Medicine

Proposed Minimum Salary

$20.38 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

Welcome to the Texas A&M School of Veterinary Medicine & Biomedical Sciences (CVM). From the over 550 students in our DVM program , to the 2,355 students in our dynamic Biomedical Science Undergraduate Program , to the 150 outstanding graduate students involved in quality research projects throughout the college, we’re engaged in preparing our students to meet the public and animal health needs of the 21st century and beyond. We’re proud of our college, our facilities and our programs, but it’s the people that make it all work—we’re enormously proud of our faculty, staff, and students.

What we want

We are seeking an Administrative Associate V who will be responsible for providing administrative support to the Dean's Office at the School of Vet. Med. as well as serve as an assistant to the Assistant to the Dean to coordinate specialized activities and assist in projects and special events. We envision our ideal individual will have a competency in communication skills, organizational skills, function well in a challenging environment, and be able to work effectively on projects independently. If this job description appeals to you, we encourage you to apply to be considered for this great opportunity.

What you need to know

The salary for this position is $20.38 Hourly.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Required Education and Experience:

• High School Diploma or GED, or any equivalent combination of education and experience.

• Five years of experience in general office or clerical work.

 

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a high stress environment. 

• Ability to work with sensitive information and maintain confidentiality. 

• Ability to work independently once given a project.

 

Preferred Education and Experience :

• Bachelor's degree.

• Four years of general veterinary and/or clinical office setting.

• Nine years in general office or clerical work.

• Previous supervisory experience.

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of Laserfiche (an electronic filing system).

Responsibilities:

• Administrative - Serves as a personal assistant to the Assistant to the Dean. Coordinates administrative meetings and interactions with other units. Coordinates and provides administrative support for a specialized activity or project. Assists in the planning of meetings, special events, and coordination of logistical arrangements. Serves as an information resource on administrative operational methods and processes. Performs special analyses and project summaries on behalf of the supervisor that may require conducting research. Applies policies and procedures in the development of office procedures for complex or specialized functions. Assists in the coordination of travel arrangements and preparation of itineraries.

• Office Manager - Manages daily office support activities for the Dean’s Office operations in the capacity of the office manager, including answering phone calls for the main line of the Dean's Office, routing calls to the appropriate college unit, and greeting visitors in the Dean’s office. Manages the coordination of daily work flow, including the maintenance of electronic mail and tracking logs which involves highly sensitive and confidential administrative matters. Maintains the Dean’s Office Student Worker Handbooks.

• Supervisor - Supervises, trains, and evaluates the work of Student Workers. Coordinates the delegation of assigned tasks to student workers as appropriate.

• Records Retention - Coordinates the maintenance of electronic tracking logs and facilitates workflow in Laserfiche as initiated by the new supervisor. Assists with file management in LaserFiche as initiated by the new supervisor.

• Miscellaneous - Performs miscellaneous duties as assigned, which may include advanced desktop publishing, presentation, and data management activities. Assists staff with the use of these advanced desktop applications. Will serve as the custodian of multi-user keys and parking tags. Monitors compliance with University policies and procedures. May maintain materials for availability on the Internet or supervise such activities. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.