Administrative Associate V

Updated: 4 months ago
Location: College Station, TEXAS

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Faculty Affairs - COM

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

We are looking for an individual to join our team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.


Required Education:

  • High school diploma or equivalent combination of education and experience.

Required Experience:

  • Five years of related experience

Required Special Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Ability to multitask and work cooperatively with others.

  • Excellent written communication, analytical, interpersonal, and organizational skills.

  • Ability to work in a high stress environment.

  • Ability to work with sensitive information and maintain confidentiality.

  • Ability to work independently once given a project.

  • Experience working with diverse individuals and communities.

Preferred Education:

  • Bachelor's degree in Business Administration

Preferred Experience:

  • Experience in TAMUS or Faculty Affairs office


Job Responsibilities

  • Provides administrative task support for the College of Medicine.

  • Serves as initial contact for COM campus request and COM email address.

  • Provides technical information regarding administrative procedures, services, or programs. Researches and analyzes.

  • Exercises initiative, excellent communication and organizational skills and demonstrates a projectoriented aptitude.

  • Collaborates with departments in the College of Medicine.

  • Provides committee support which includes creating surveys, distributing them appropriately and analyzing data.

  • Coordinates daily office support activities and administrative interactions.

  • Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters.

  • Assists in creating internal process and procedures.

  • Responds to inquiries and interprets rules, regulations, policies and procedures.

  • May monitor compliance with policies and procedures.

  • Coordinates travel arrangements and prepares itineraries.

  • Coordinates meetings, seminars, and other special events.

  • Maintains a variety of fiscal, administrative, and academic records

  • Coordinates the maintenance of files, records, office supplies, or equipment

  • Ensures files are updated and maintained.

  • Ensures data is entered into the faculty database.

  • Prepares packets, scans and uploads documents.

  • Maintains electronic files.

  • Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.


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