Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Student Affairs

Proposed Minimum Salary

$20.00 hourly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values  which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

Who we are  

A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry  in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  

What we want  

The School of Dentistry is looking for an Administrative Associate V to serve in the department of Student Affairs.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. 

What you need to know  

Proposed Salary: $20.00 - $22.00 hourly based on selected hires qualifications

Work Schedule/Location: This is an on-site role with a typical schedule of Monday – Friday 8am to 5pm. 

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume. 

Qualifications

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Five years of related experience in a general office setting.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.  

• Ability to work in a high stress environment. 

• Ability to work with sensitive information and maintain confidentiality. 

• Ability to work independently once given a project/task.

Essential Duties/Tasks

Administrative Support

• Serves as the main point of contact for the Office of Student Affairs, providing information, resolving questions/concerns, etc. Escalates concerns to appropriate offices/personnel.

• Maintains services/activities records and databases.

• Provides advanced administrative support and may serve as a personal assistant.

• May maintain office schedules and appointments.

• Helps coordinate departmental communications.

• Replenishes office supplies and schedules maintenance of office equipment, as needed.

• Compiles program and activities information to assist in evaluating for future planning.

• Assists Recruitment and Admissions as needed. 

Student Support

• Assists with campus tours and welcomes prospective students and their families.

• Maintains confidentiality of student circumstances and private matters.

• Responsible for ordering all locks needed for dental students.

• Helps develop matriculation packets/reports.

• Coordinates student travel by reviewing submitted forms and processing student travel payment.

• Assigns lockers for current students at the end of term.

• Assigns lockers for new students, orders new student materials such as white coat, lab coats and desk name plates.

• Responds to inquiries regarding student affairs matters and routes to appropriate personnel.

Special Event Coordination

• Assists in the planning and preparation of special events and programs.

• Attends site visits for event planning.

• Makes arrangements for meetings, appointments, conferences, and travel.

• Sets up facilities, equipment, and food for meetings and other special events.

• Schedules rooms for meetings

• Performs other duties, as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.