Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Medical Student Research

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Associate V to serve as a member of the Office of Medical Student Research Education team.

The Administrative Associate V works under general supervision to provide administrative support to facilitate research and scholarship for medical students. This individual is responsible for coordinating Medical Scholar Research Pathway Program (MSRPP) activities and is an active liaison between medical students and their faculty mentors. Develops communication materials to stakeholders describing various research programs, bi-annual reports, and assessments. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team!

What you need to know

Salary:Compensation will be commensurate to selected hire’s experience.

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience
• Five years of experience in general office or clerical work

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project

Preferred Education and Experience:

• Bachelor’s degree in Arts or Sciences
• Academic administrative experience supporting educational programs

Preferred Licenses and Certifications:

​Preferred Special Knowledge, Skills, and Abilities:

• Knowledge of Canvas, PowerPoint, Camtasia and Qualtrics

Responsibilities:

• Administrative Support - Maintains Medical Scholar Research Pathway Program (MSRPP) records, office supplies, and equipment, ensuring compliance with policies. Coordinates daily office support and weekly research educational events. Assists in collecting documentation to support research awards Aids staff in maintaining MSRPP alumni relations. Assist in administrative interactions and engagement of MSRPP faculty mentors with students. Verifies, processes, and reviews forms, reports, tables, and other documents. Tracks MSRPP student research outcomes in bi-annual reports. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Coordinate Research Educational Programs - Works independently to recruit, teach and retain MSRPP students and alumni by creating educational resources and handouts. Responds by email to inquiries regarding Office of Medical Student Research Education policies and procedures providing technical administrative information. Monitor compliance with policies and procedures. Provide organizational event and logistics planning for research conferences, meetings, awards, grant funds, seminars, and summer internships. Makes promotional videos to promote and support MSRPP programs. Edits video recordings of MSRPP research talks, and testimonials.

• Department Specific Duties - Assists with OMSRE webpage research program forms updates. Assists with MSRPP Fellows and MRTA application processing. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.