Administrative Associate - Kinesiology Recreation & Sport Studies

Administrative Associate - Kinesiology Recreation & Sport Studies - 24000000AB 

Description

 

Administrative Associate - Kinesiology, Recreation, and Sport Studies

Regular, Full-time, Market Range 04

The Department of Kinesiology, Recreation, and Sport Studies is seeking qualified applicants for an Administrative Associate.

Under the general direction of the Business Manager, this position supports the department's central operations by providing administrative support to the department (Department Head, Associate Department Head, Business Manager, Advising Coordinators, PEAP Director, Graduate Assistants, and main office staff), performing receptionist duties, acting as the department's liaison for room scheduling and curricular changes, oversees 7 federal work study students, directs and manages marketing initiative, all matters related to the timetable (course scheduling, classroom assignments, etc.), and other duties as assigned. This position exists to provide advanced administrative support in the Department of Kinesiology, Recreation, and Sport Studies in the College of Education, Health, and Human Sciences. The department serves over 2000 undergraduate and 160 graduate students, and is comprised of 32 full-time faculty, 14 staff, and over 70 part-time faculty and graduate associates. The department also includes the Physical Education Activity Program, which serves over 5,000 students across campus each year. This position must be willing to adapt to changes, and have strong problem-solving skills in a fast-growing department to ensure the efficiency and effectiveness of day-to-day operations.

Duties and Responsibilities:

Administrative:

• Maintains files and databases as needed by the department, including sending to Records Management for storage
• Coordinates with various university departments on maintenance, telephones, OIT, surplus, and records management needs.
• Serves as front desk receptionist: answers and directs phone calls, receives and distributes mail/shipping, prepares mailing/shipping as needed.

Academic Support:

• Facilitates entry of the curricular changes, support faculty during the curricular change process
• Facilitates all matters relating to the timetable: Facilitates gathering timetable change submissions from faculty, Initial entry of classes, management of classes from semester to semester, assist registrar with room scheduling for KRSS courses, providing recommendations to Program Coordinators and Department Heads on trends in the timetable and enrollment.
• Provides direct support to faculty and staff overseeing the process of undergraduate major admissions and to all program areas regarding current students. This complex assignment includes but is not limited to: Provides support as needed to department head, faculty, and staff in matters pertaining to KRSS students; Analyze and update information in the Banner system; Acts as the department liaison for SAIS, missing grades, attendance tracking, and room scheduling for faculty, staff, and students; Collecting and maintaining syllabi; Maintains general academic information for the department.

Marketing and Events

• Serve as lead in planning, coordinating, and attending events, meetings, or other activities. Included but not limited to the following tasks: initial budget meetings with business manager, coordinating event committee, developing marketing for the event, space scheduling, coordinating with catering, facilities related requests, scheduling special guests, Manage all event set-up, tear down, and follow-up processes
• Liaison to other Communication Units (Office of Communications, College Marketing Team, etc)
• Maintains general updates to the KRSS website
• Manages all KRSS Social Media Accounts
• Develops marketing materials including flyers, handouts, digital marketing, social media posting, internal monitors, and internal marketing (listservs to department, college, university as appropriate for undergraduate and graduate programs and courses, special event materials, research and community engagement initiative
• Serving as branding resource

 

Qualifications

 

Minimum Qualifications

Required (Knowledge, Skills, and Abilities):

• Effective organizational, prioritization, and problem-solving skills
• Proficiency with common office and database software (including Excel and Word)
• Strong written and verbal communication skills, and ability to communicate with multiple audiences
• Ability to work independently and as a team player
• Ability to expand knowledge in needed areas such as learning new software programs

Preferred (Knowledge, Skills, and Abilities):

• Knowledge of university policies
• Skills in digital content creation platforms Photoshop, Illustrator, Canva

Minimum Education Requirements:

• High school diploma and at least two years of office experience.

Preferred Education Requirements:

• College degrees and/or technical training specific to the requirements of this position.
• At least one year of experience with Banner/Argos systems.

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  Kinesiology Recreation & Sport Studies 
Schedule
  Full-time 
Campus/Institute  Knoxville 
Job Posting
  Feb 12, 2024, 4:09:49 PM