Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M Transportation Institute

Department

Planning And Engagement Program

Proposed Minimum Salary

$25.00 hourly

Job Location

Austin, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

*What You Need to Know*

This is a temporary, hourly paid position working no more than 19 hours/week. This position is not eligible for benefits.

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

Job Summary:

Works under general supervision and provides administrative support work.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Three years of related experience.

Essential Duties:

20% - Performs day-to-day office duties, including greeting customers, providing general information or assistance; receiving, sorting, and routing mail/parcel deliveries; performing scheduled tasks and service requests; maintaining office environment (equipment and materials) in good working order.

10% - Performs word processing, desktop publishing, presentation, and data management activities and assists staff with the use of these applications.  Assists researchers with correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.

15% - Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.

10% - Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

15% - Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

15% - Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

15% - Maintains office supplies and equipment. Maintains office reference materials, including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

Required Knowledge, Skills, and Abilities:

Knowledge of – Knowledge of word processing, spreadsheet, and database applications.

Ability to – Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

Preferred Qualifications:

• Minimum of 5 years of experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.