Administrative Associate III (Social Work)

Job Title

Administrative Associate III (Social Work)

Agency

Prairie View A&M University

Department

Dept of Social Work

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Associate III position critically provides the Director of Social Work and faculty members with the support needed to effectively manage the day-to-day functioning of the Social Work Education Program.

Responsibilities:

• Assist Social Work Program with students registration logistics.

• Provide appropriate files and forms for faculty advisement of majors.

• Assist with graduation and all other program events.

• Assist with graduation audits.

• Assist Department Head of Social Work with office administration: Typing letters, correspondences, forms, memorandums.

• Maintain database for accreditation reaffirmation, self-study documents, and all CSWE-related activities.

• Take ownership of office management and responsibilities seriously.

• Assist faculty with teaching material, examination typing,

• Social Work practice laboratory oversight, purchase orders, ProCard reconciliation documents, travel, faculty grants, preparations, research and publication projects,

• Maintain technical assistance of office resources, computers, and printers, as needed.

• Assist Director and faculty to maintain required records of graduated Social
  Work majors and the present matriculating majors.

• Maintain data on graduated majors on field practicum documents including evaluation instruments, degree plans, field learning agreements/contracts/plans, disciplinary actions and all
  process recordings and decisions.

• Manage office information and technology.

• Answer telephone communications.

• Assist faculty with appropriate information flows and directives, copying, faxing, mail management, and seek University needed trainings to maintain efficient and effective Social Work office operations.

Required Education and Experience:

• High school diploma

• Three years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others. Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.