Administrative Assistant

Updated: 1 day ago
Location: Salt Lake City, UTAH
Job Type: FullTime

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Administrative Assistant
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Announcement


Open Date 01/15/2021
Requisition Number PRN25047B
Job Title Administrative Assistant
Working Title Administrative Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40 hours
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary

Full time.

VP Area President
Department 01214 - HCI Research Admin Dept
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.19 to 28.08
Close Date
Open Until Filled Yes
Job Summary

The Research Administration Administrative Assistant at the Huntsman Cancer Institute works directly with the Research Administration staff and leadership and is essential to the success of the researchers the department supports. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time he/she can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.

This position provides complex administrative support among various teams within the Research Administration department, including:

• Pre-Award Grants and Contracts Officers Team
• Post-Award Grants and Contracts Officers Team
• Administrative Support Team
• Research Development Team
• Senior Administrative Team

This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at HCI if they are healthy and without COVID-19 symptoms.

Responsibilities

Essential Functions
1. Assists department with business planning, hiring and goal setting.
2. Collects, organizes and analyzes data for specialized and regular monthly/quarterly reports.
3. Assists with the implementation of department and University policies and procedures.
4. Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.
5. Travel planning and reimbursement for various members of the department

Problem Solving & Organization
This position is responsible for solving office problems. Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow through with a diverse set of responsibilities.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information


The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.


Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * Do you have three or more years of clerical/administrative experience?
    • Yes
    • No
  • Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  • Do you have previous work experience in a college/university environment?
    • Yes
    • No
  • How many years of supervisory experience do you have?
    • No experience
    • Less than 1 year
    • 1 year or more, but less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more
  • Do you have any current relatives working at HCI?

    (Open Ended Question)

  • Are you related to anyone currently working at the University of Utah?

    (Open Ended Question)

  • Describe your administrative experience.

    (Open Ended Question)

  • What is the most complex work situation you have managed?

    (Open Ended Question)

  • How would you describe your working style?

    (Open Ended Question)

  • Please describe your experience in developing and implementing processes; give concrete examples.

    (Open Ended Question)

  • Please describe two weaknesses on which you are currently working.

    (Open Ended Question)

  • Provide/attach a two-page document written and edited solely by you.

    (Open Ended Question)


  • Applicant Documents
    Required Documents
  • Resume
  • Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Applicant Document - Other

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