Administrative Assistant I

School of Visual Arts and Design (SVAD): 

In the School of Visual Arts and Design, we are dedicated to the exploration of creativity, where we engage the senses, ignite imagination, and nurture artistic talents. Our mission is to inspire and empower a broad community of artists and designers. SVAD is a place where you can see, think, hear, touch, and learn through the transformative power of art. Our curriculum is thoughtfully designed to immerse students in the world of art and design. We offer a range of academic programs, including B.A., BFA, and MFA degrees, tailored to artists and designers of all backgrounds. SVAD is committed to guiding students toward the right educational path and helping them shape successful careers in the arts. For more information about SVAD and our vibrant community, please visit our website at https://svad.cah.ucf.edu.

The Opportunity:

The School of Visual Arts and Design (SVAD) at the University of Central Florida (UCF) is searching for an Administrative Assistant I for the SVAD administrative office. The Administrative Assistant I assist with the day-to-day operations of the administrative office by answering the phones, greeting/referring/assisting visitors. This position also provides support and back-up for duties related to the undergraduate and graduate programs, including but not limited to, portfolio coordination, course scheduling, curriculum, textbook orders, syllabus collection and reviews, and updating various data used for internal and external reports.

Responsibilities:

• Staff the SVAD front desk, greet all visitors, answers phones, respond to email inquires.

• Assist faculty, students and staff.

• Provide administrative support for activities related to scheduling, curriculum, textbook orders, syllabus collection and various reports.

• Assist and serve as back-up to for Graduate and Undergraduate responsibilities including, but not limited to assisting in clerical duties for all SVAD graduate programs.

• Assist in creating and updating graduate assistantships on GradInfo; Graduate eFORM originator, submitting forms for course moves, course substitutions, graduate plan of study.

• Processes restricted registration forms, thesis advisory committee forms.

• Assists in inputting admission decisions on SLATE.

• Schedule and coordinate tours for prospective SVAD students, prepare materials.

• Monitor SVAD websites.

• Assist with SVAD events as needed.

• Perform clerical tasks as needed which includes: copying, scanning, faxing, data entry, reserving SVAD conference room, submitting Facilities/IT work orders, and serve as back up to current SVAD administrative staff.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience using Outlook, Word, Excel, Powerpoint.

• Experience working in a school or higher education environment.

• Strong verbal and written communication skills.

• Ability to organize, multi-task, and prioritize to ensure timely completion of work.

• Some knowledge of Workday and Peoplesoft a plus.

Additional Application Materials Required:

 In addition to the completed application, please include a current resume and contact information for three references who have supervised the candidate. A cover letter describing interest in the position and the applicant’s relevant experience in response to the qualifications.

Special Instructions to the Applicants:

This will be an on site position. Monday-Friday 8am-5pm.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• Flexible work environment 
• And more…For more benefits information, view the UCF Employee Benefits Guide click here .

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI_ONSITE

Department

College of Arts and Humanities (CAH) - School of Visual Arts and Design

Work Schedule

Monday-Friday 8am-5pm

Type of Appointment

Regular

Expected Salary

$15.66

Job Posting End Date

03-28-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.